Recruiting Coordinator (Contract)

ROLE DESCRIPTION

We’re looking for a highly organized, detail-oriented Recruiting Coordinator to support our recruiting team as we scale the organization. In this 6-month contract, you’ll be owning interview logistics, keeping candidates informed, and helping us deliver a best-in-class candidate experience across technical and non-technical roles.

This is a great opportunity for someone with coordination experience who wants to deepen their recruiting skills in a fast-paced, high-growth startup environment.

CONTRACT DETAILS

- Duration: 6 months with possibility to extend

- Schedule: 40 hr. work week

- Location: ideally based in San Francisco, CA or New York City, NY

WHAT YOU’LL LEARN

- You will learn how to run end-to-end recruiting coordination for a high-growth startup & across multiple teams.

- You will get experience partnering with recruiters and hiring managers across multiple functions.

- You will learn foundational sourcing skills, including building top-of-funnel pipelines and using tools like LinkedIn Recruiter and Covey.

- You will observe how to track and analyze core recruiting metrics (pipeline health, conversion rates, time-to-hire).

- You will develop best practices for maintaining clean ATS data and creating simple reports/dashboards.

- You will be able to deliver a best-in-class candidate experience through clear communication and strong logistics.

RESPONSIBILITIES

- Assist recruitment team by coordinating and scheduling interviews throughout all stages of the interview process, ensuring a positive and professional interaction for potential hires.

- Assist with additional scheduling of internal team meetings, candidate debriefs, and others as needed.

- Act as the ATS administrator in Ashby handling all system management, own LinkedIn admin and other recruiting tools, and oversee all Notion database management and maintenance.

- Package a weekly Recruiting progress report for the Executive leadership team.

- Partner cross-functionally to identify areas for improvement within recruitment activities to continuously improve process.

- Serve as the main point of contact for candidates throughout the interview process, answering questions, providing timely updates, and setting clear expectations to deliver a warm, professional, first-class experience with Phantom.

- Help maintain accurate and up-to-date candidate data in our ATS.

- Partner closely with recruiters and hiring managers to understand role requirements and keep interview processes moving smoothly.

- Proactively flag bottlenecks and help unblock processes so candidates move efficiently through the funnel.

- Support occasional recruiting events.

QUALIFICATIONS

- At least 1 year of coordination experience (e.g. recruiting coordination, office coordination, executive assistant, operations, or similar role with heavy scheduling/logistics).

- Bachelor’s degree (or equivalent).

- Preference to work out of our San Francisco or NY office at least 2 days per week if local to those areas.

- Strong organizational and time-management skills; comfortable juggling multiple requests and changing priorities.

- Clear, professional written and verbal communication with candidates and internal stakeholders.

- Comfort working with tools like Google Workspace & Notion.

- Must be highly organized, efficient and process driven.

- Excellent at anticipating needs and creating structure out of ambiguity.

- Exceptional critical thinker who can tackle complex problems, is quick to respond and has a high attention to detail with little to no error.

NICE TO HAVE

- Experience working in a startup or high-growth tech company.

- Hands-on experience with an ATS such as Greenhouse, Lever, or Ashby.

- Prior exposure to technical recruiting (engineering, product, data) or university recruiting.

- Genuine curiosity about crypto, blockchains, or web3 products.