Procurement Admin

How you'll help us achieve it

As our organization continues to grow rapidly, we're looking for someone proactive, detail-oriented, and passionate about efficient systems to help strengthen our procurement operations. This is a dynamic role with plenty of room for professional and personal growth.

Reporting directly to the Senior Buyer, the Procurement Admin will play a key role in ensuring all purchasing activities strictly adhere to our procurement policies. You'll support procurement needs across departments, help identify and build relationships with reliable suppliers, and ensure timely, cost-effective delivery of goods and services.

You'll also take on the responsibility of managing procurement operations in Côte d'Ivoire, contributing directly to our operational excellence across the regions.

In this role, you'll;

Provide administrative support to the Senior Buyer & Procurement Officer.

Prepare and issue purchase orders, handle the signature process, and share them with vendors.

Ensure the completeness and accuracy of procurement documentation (contracts, SSM, PO).

Track purchase requests and follow up with internal stakeholders for signature and validation.

Keep procurement trackers and reporting dashboards up to date.

Track order status and delivery timelines with vendors to ensure alignment with internal collaborators.

Maintain the contract repository and documentation while supporting contract lifecycle monitoring (renewals, expirations, and amendments).

Liaise with Finance for invoice matching and payment processing.

Coordinate with requesting departments to clarify needs and timelines for basic requests.

Key Details

Location: You'll work from our office in The Gambia and may travel to field locations.

Work authorization in The Gambia is required.

This is a permanent position.

Our salaries are competitive and calculated using a transparent formula.

We offer generous health insurance for yourself and your dependents.

We support working parents; we offer 26 weeks of parental leave for mothers and 4 weeks for fathers, in addition to subsidized child care upon their return to work.

Airtime reimbursement.

Free food and a beautiful office space.

Requirements

Fluent in English.

At least 3 years of relevant experience in an administrative position.

A Bachelor's Degree or its equivalent in Administration, Business, Procurement, Accounting, or Logistics.

Demonstrated professional knowledge and skills, with the ability to anticipate and manage risks.

Experience in the private or financial sector is a plus.

You might be a good fit if you

Demonstrate exceptional organizational discipline, managing your time and high-volume workloads with precision.

Possess advanced technical proficiency in Google Workspace, specifically in leveraging spreadsheets for data management.

Uphold rigorous procurement standards, ensuring total compliance and documentation accuracy in every transaction.

Apply strong analytical reasoning to solve complex problems and streamline operational workflows.

Thrive within multicultural environments, exhibiting the cultural intelligence needed to collaborate across diverse global teams.

Model the highest standards of integrity, serving as an exemplary lead while maintaining strict confidentiality regarding sensitive information.

Communicate with influence, effectively coordinating with internal partners and managing multiple simultaneous requests.