[EU] Executive Assistant
About the role
This role, based in Vienna (on site), Austria, is crucial in supporting our executive operations and ensuring smooth day-to-day administration. You will work closely with our Senior Executive Assistant and provide direct assistance to our Co-CEO.
Your efforts will help streamline executive workflows, allowing the leadership team to focus on driving the company's strategic goals. You will be hands-on with daily logistics, meeting preparations, and cross-departmental communication, offering an excellent opportunity to learn and grow within a fast-paced corporate environment.
Responsibilities
Support the Senior Executive Assistant with daily administrative, operational, and logistical tasks.
Assist the Co-CEO with meeting management and follow-ups, and coordinating complex travel arrangements and events.
Help prepare, format, and organize materials, presentations, and documentation for board and leadership meetings.
Process expense reports and assist with basic internal recordkeeping and documentation.
Collaborate with internal stakeholders to gather required information and data on behalf of the executive team.
Assist in tracking project timelines and ensuring follow-ups on action items from executive meetings.
Act as a reliable point of contact, ensuring effective and professional communication across the team.
Requirements
University degree in law, business administration, or a related field preferred (preferred)
At least 3 years of professional experience as executive assistant, project manager or similar role
A keen interest in project management or business operations, ideally with a curiosity for the financial/crypto industry.
Excellent organizational skills, attention to detail, and a high degree of discretion when handling confidential information.
Ability to thrive in a dynamic, fast-paced international environment while maintaining a structured and analytical approach to tasks.
A highly proactive mindset with a strong sense of personal responsibility and an eagerness to learn.
Proficiency in the Microsoft Office Suite and modern workplace collaboration tools.
Excellent communication skills; fluency in both German and English is required.