Office Manager (São Paulo, Brazil)

We’re looking for a highly organized and people-focused Office Manager to serve as the bridge between our regional office and Figma’s broader company culture. In this hybrid role, you’ll oversee day-to-day workplace operations, create a welcoming experience for employees and guests, and partner with our global teams on local People initiatives. You’ll help ensure that the office runs smoothly, reflects Figma’s values, and supports employees throughout their journey with the company.

This is a full-time role based in our São Paulo hub.

What you’ll do at Figma:

Create a welcoming and inclusive workplace experience by assisting employees, guests, vendors, and other visitors

Oversee daily office operations, including supplies, equipment, facilities requests, workplace safety, and compliance with local health and safety requirements

Manage relationships with external vendors and partner with IT, Security, and Facilities teams to maintain a safe, reliable, and seamless office environment

Coordinate logistics and hospitality for in-office meetings, team offsites, cultural celebrations, employee resource group activities, and volunteer events

Partner with the People team to support regional onboarding, including right-to-work checks, in-person paperwork, onboarding content, and other local requirements

Manage local People administration, including HR correspondence, employment verifications, required signatures, benefits administration, medical checks, wellness programs, and relationships with local providers

Serve as a trusted point of contact for regional employees and support the global People team with local employee relations matters, terminations, payroll, time tracking, and other employee lifecycle processes

Partner with People and Legal teams on local labor requirements and union matters, and provide English–Portuguese translation, interpretation, and cultural guidance when needed

We’d love to hear from you if you have:

3+ years of experience in office management, workplace operations, People Operations, HR coordination, or a related role

Professional fluency in English and Portuguese, with the ability to communicate clearly in both languages

Experience managing multiple priorities across office operations, employee support, vendors, and events

Sound judgment and discretion when handling confidential or sensitive employee information

The ability to work from the office at least four days per week, with occasional flexibility to support events outside standard working hours

While it’s not required, it’s an added plus if you also have:

Experience managing local health and safety processes or workplace compliance requirements

Experience working with labor unions or supporting collective labor agreement requirements

Familiarity with local benefits administration, payroll coordination, employee relations, or employment practices

Fluency in an additional language

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.