Recruiting Coordinator (Contract)
Klaviyo is looking for an organized and customer-centric individual to join our team as a Recruiting Operations Coordinator on a 6-month contract basis, with potential to extend. This individual will play a key part in supporting our global recruiting operations team, owning the end-to-end candidate coordination lifecycle & utilizing our recruiting tools to provide an exceptional experience.
You will report into the Manager, Recruiting Operations and play an instrumental role in helping our RecOcs team scale globally. In this role, you'll drive the show - partnering closely with recruiters, interviewers, hiring managers, recruiting leadership, & cross-functional stakeholders to raise the bar on how we hire. You'll own the details of coordination, sharpen our processes, and build the systems that let us hire efficiently at scale.
How you’ll make a difference:
Own scheduling and coordinating both virtual and onsite interviews using Guide and Greenhouse, from initial availability requests through candidate confirmation
Ensure an exceptional candidate experience through prompt follow-up, high-quality coordination of all aspects of the interview cycle, & clear, personalized communication
Coordinate onsite interview logistics, candidate travel, and reimbursements across Klaviyo’s global locations
Manage internal interview processes promptly, accurately, and with confidentiality
Act as a strategic partner on recruiting ops challenges - spotting scalable solutions through data, tools, process improvements, and cross-functional collaboration
Help drive high-leverage TA programs and enablement, including automated workflows interviewer training, and candidate NPS initiatives
Who you are:
Experienced in recruiting coordination, operations, or with related experience in fast-paced, high-growth environments
Strong stakeholder management & communication skills with a customer first mentality — you build rapport and earn trust fast, no matter who you're working with
A track record of improving workflows, operational processes, or systems at scale
Fluent with tools like Guide, Greenhouse, Slack, Navan, and Google Workspace
Highly organized, with sharp prioritization instincts and the ability to move fast
Detail-oriented, proactive, and solutions-first when tackling operational challenges
A collaborative mindset and genuine drive to make processes, documentation, and team operations better
A "no task too big or too small" attitude, with the professionalism & discretion to support candidates at any level
Please note that this is a contract position based in our Boston office; this is an hourly role and will be paid through an external partner.
Massachusetts Applicants:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Our salary range reflects the cost of labor across various U.S. geographic markets. The range displayed below reflects the minimum and maximum target salaries for the position across all our US locations. The base salary offered for this position is determined by several factors, including the applicant’s job-related skills, relevant experience, education or training, and work location.
In addition to base salary, our total compensation package may include participation in the company’s annual cash bonus plan, variable compensation (OTE) for sales and customer success roles, equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits based on eligibility.
Your recruiter can provide more details about the specific salary/OTE range for your preferred location during the hiring process.
Base Pay Range For US Locations:
$35—$45 USD