Project Administrator
About us
Founded in 2009, Greenbox Architecture is a leading Australian design practice specialising in mission-critical architecture across data centres, health, and life sciences, alongside commercial and workplace interiors. Now part of Woolpert, the team combines local design expertise with global capability.
To find out more about our projects and team please visit our website: https://www.greenboxarchitecture.com/
We’re proud to be certified as a Great Place to Work® for the 10th time! We invest in advanced tools and professional development to empower our teams.
What do we offer?
A fun and friendly team environment
Hybrid work arrangements supporting flexibility
Time shifting during working hours
Additional purchased leave
Competitive salary
Mentoring from senior team members
An opportunity to learn and grow your career in a highly desired building sector
Opportunity to work with a highly talented, collaborative team
The opportunity with us as a Project Administrator
We are looking for an organised Project Administrator to support our architectural team with project documentation throughout the design and delivery phases. You will assist with maintaining accurate project records, coordinating document submissions and supporting architects with day-to-day project administration.
You will be:
Supporting architects and designers by organising and maintaining projects and design documentation.
Maintaining project documents registers and accurate records for drawings, specifications, reports, correspondence, RFIs and other project information.
Uploading, distributing, tracking and filing drawings and documents using digital document management platforms.
Assisting with document naming, revision control, filing standards and ensuring current documentation is in circulation.
Preparing document transmittals and supporting the timely distribution of information to internal teams, consultants and clients.
Assisting with the preparation and compilation of tender documents.
Coordinating document submissions for planning, building approvals and client milestones.
Supporting the secure storage, retrieval and archiving of hard-copy and digital project files.
We’re looking for someone who has:
Experience in a similar project administration or document control role.
Strong organisational and time-management skills.
A high level of accuracy and attention to detail.
Excellent written and verbal communication skills.
Competency with Microsoft Office, including Excel, Word and Outlook, and PDF mark-up tools.
The ability to support multiple projects and contribute to timely project delivery.
Familiarity with document management systems such as Aconex, Procore, TeamBinder, BIM 360 or SharePoint.
Exposure to ISO 9001 or internal quality assurance systems.
As part of Woolpert you will also have access to the following benefits:
Woolpert’s Principal Program gives employees the opportunity to become company stakeholders and share in the company’s growth and success.
Employees receive automatic Salary Continuance Insurance provided by Woolpert.
Novated leasing and salary sacrifice options are available to help employees make the most of their income.
Discounted corporate health insurance through Bupa.
We value diversity and inclusion at Woolpert and are committed to creating a workplace that reflects the diversity of the communities we serve. We welcome applications from First Nations peoples.
This is a full-time, hybrid role and requires full working rights in Australia. Only shortlisted candidates will be contacted.
If you believe you might be a good fit, click on the APPLY NOW button to submit your application.
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