People Operations Coordinator, Onboarding
ROLE OVERVIEW
The People Operations Coordinator, Onboarding supports the operational foundation of Harvey's new hire experience, running the logistics, systems, and processes that make onboarding work end-to-end — from pre-arrival travel and scheduling through document collection, system processing, and in-person facilitation on day one.
This is a hands-on coordination role that sits at the center of a fast-growing People team, partnering daily with the People Operations team and cross-functionally with People Systems, Recruiting, Benefits, Payroll, and Legal. The onboarding program is scaling quickly and still being built in places, so this person will both execute a high volume of moving pieces with precision and help improve the systems and materials as the program matures. Success in the role means every new hire's first experience with Harvey feels welcoming, organized, and seamless.
WHAT YOU'LL DO
- Facilitate in-person onboarding for New York–based new hire cohorts — run orientation and make sure every new hire feels welcomed and ready from day one.
- Own onboarding logistics end-to-end: coordinate administrative filing and manage orientation schedules, decks, and calendar invites.
- Process new hires accurately across our systems (Workday and related tools), with a clear eye on downstream impact to Payroll, Benefits, and IT.
- Support pre-employment and compliance processes, including background checks, right-to-work verification, and required document collection and filing across our global regions.
- Support the creation and maintenance onboarding materials — orientation slides, onboarding guides, and internal documentation — keeping content accurate as the program evolves.
- Manage new hire communications, support onboarding automations (email sequences and calendar workflows), and surface field feedback to help improve the program at scale.
WHAT YOU HAVE
- 1–3+ years in HR, People Operations, onboarding, event management, or a related operations or coordination role.
- Experience with an HRIS (Workday strongly preferred); familiarity with onboarding workflows a plus.
- High attention to detail and strong follow-through — you catch your own errors and close loops without being reminded.
- Flexibility and composure in a fast-paced, ambiguous environment — you adjust quickly when priorities shift and manage multiple competing tasks without dropping the ball.
- Strong communication and facilitation skills — you keep new hires informed, flag issues proactively, and can confidently own a room in front of a large cohort.
- Comfort with global context: multi-country document requirements, regional compliance differences, and coordinating calendars across time zones.
Nice to have: prior experience at a startup or high-growth company; exposure to global HR operations or multi-entity environments; a track record of presenting or facilitating deck-based content with energy and clarity.
COMPENSATION
$81,200 - $121,800 USD
DEPENDING ON YOUR LOCATION, AN APPLICANT PRIVACY NOTICE MAY APPLY TO YOU. YOU CAN FIND ALL OF OUR APPLICANT PRIVACY NOTICES HERE https://harveyai.notion.site/Harvey-Candidate-Privacy-Notices-319ac3fcdd7a803bb807d5094f249922?pvs=74.
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