Payroll Specialist

About The Role

The Payroll Specialist is responsible for the accurate, timely, and compliant execution of payroll-related activities, including biweekly payroll processing, payroll data validation, employee support, tax notice resolution, relocation processing, and future RSU payroll processing.

This role requires a high level of attention to detail, a strong sense of urgency, and the ability to independently manage multiple priorities and deadlines. The Payroll Specialist will collaborate closely with People Operations, Accounting, employees, and other internal partners to research and resolve payroll questions and discrepancies and ensure a positive employee experience.

The role will also support payroll-related audits, nondiscrimination testing, annual reporting requirements, and process improvement initiatives as needed.

About The Work

Payroll Processing & Compliance

Process biweekly payroll accurately and on schedule

Validate payroll data, including hours worked, earnings, deductions, and payroll adjustments

Ensure compliance with federal, state, and local wage and hour laws, garnishments and other mandates

Respond to tax notices and coordinate resolutions with agencies as needed

Review payroll inputs for accuracy and completeness and identify potential issues prior to payroll submission

Maintain accurate payroll records and supporting documentation in accordance with company policies and regulatory requirements

Research and resolve payroll discrepancies and employee questions in a timely manner

Partner with People Operations on miscellaneous payroll-related requests, questions, and issue resolution

Monitor automated payroll tax remittance for issues, research and resolve issues as necessary

Support payroll-related compliance requirements and ensure payroll activities are completed accurately and within required deadlines

Relocation & Special Payroll Processing

Review and process employee relocation-related payroll items

Validate relocation information and supporting documentation for payroll processing

Research and resolve relocation payroll questions or discrepancies in partnership with relevant internal teams

Support special payroll calculations and adjustments as needed

Payroll Taxes & Tax Notices

Research payroll tax notices and determine appropriate resolution or escalation

Coordinate with internal teams and external tax partners as needed to resolve tax-related issues

Monitor payroll tax-related items for accuracy and timely resolution

Support payroll tax compliance activities and annual reporting requirements

RSU Payroll Processing

Support the payroll processing of Restricted Stock Units (RSUs)

Additional details, requirements, and processing frequency to be determined

Audits & Reporting

Assist with payroll audits and requests for supporting documentation

Support nondiscrimination testing and annual reporting requirements

Assist with year-end payroll activities and related reporting as needed

Research and provide payroll data and documentation for internal and external stakeholders

Cross-Functional Support & Process Improvement

Collaborate with People Operations, Accounting, employees, and external partners to resolve payroll-related questions and issues

Communicate payroll information clearly and professionally while maintaining confidentiality

Identify opportunities to improve payroll processes, controls, and efficiency

Support special projects and other payroll-related initiatives as needed

Maintain a high level of confidentiality when handling employee compensation and other sensitive information

Education & Experience

2–4 years of progressive payroll experience

Experience processing biweekly payroll in a fast-paced, high growth environment

Experience with multi-state payroll

Experience with payroll data validation, adjustments, and troubleshooting

Experience with payroll taxes, tax notices, or payroll compliance preferred

Experience with equity/RSU payroll processing is a plus

Experience working with payroll systems and HRIS platforms

Knowledge, Skills, & Abilities

High sense of urgency and strong ability to meet time-sensitive deadlines

Exceptional attention to detail and commitment to accuracy

Strong communicator and collaborative partner

Ability to independently research issues, identify and recommend solutions, and follow through to resolution

Moderate to strong proficiency in Excel and/or Google Sheets

Strong analytical and problem-solving skills

Ability to manage multiple priorities and work autonomously

Ability to handle confidential employee and payroll information with discretion

Strong organizational skills and ability to maintain accurate documentation

Comfortable working in a fast-paced, evolving environment

Ability to collaborate effectively across People Operations, Accounting, and other internal teams

This a hybrid position based out of one of our Pittsburgh, or Fremont offices.

The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to: market location, job-related knowledge, skills, and experience. This range may change based on geographical location and may be modified in the future.

Anticipated Salary Range

$58,000—$91,000 USD