Office Manager

How you'll help us achieve it

We are hiring a highly organized and proactive Office Manager who is passionate about fostering a positive, dynamic work environment.

You will be responsible for overseeing the daily operations of our office in the Gambia. You will play a key role in maintaining efficiency by managing administrative tasks, vendor relations, and providing general support to the team.

In this role, you'll;

Oversee and coordinate general office operations, ensuring it's running smoothly on a day-to-day basis.

Supervise, mentor, train, and coach office management employees, delegating assignments to ensure maximum productivity.

Implement and maintain procedures/office administrative systems.

Coordinate domestic and international travel, including flights, hotels, and car rentals.

Manage office budget.

Ensure that health and safety policies are up to date.

Own the purchase of office supplies, equipment, and furniture, and maintain adequate stock levels.

Draft new contracts, write office management playbooks, create presentations, and other management-level reports.

Organize with maintenance companies to keep the office clean, safe and ensure that appliances are in good working condition.

Report office progress to senior management and work with them to improve office operations and procedures.

Key details

Location: You'll work from our office in Kotu.

Work authorization in the Gambia.

Our salaries are competitive and calculated using a transparent formula.

We offer generous health care insurance for yourself and your dependents.

We support working parents - we offer generous parental leave policies (26 weeks for mothers and 4 weeks for fathers) and subsidized child care when you return to work.

We help you live your fullest life now- we subsidize gym memberships and fitness classes.

Airtime reimbursement.

Free food and a beautiful office space.

Requirements

5+ years of experience in a similar position.

A degree or professional experience Degree in Administration or logistics.

Excellent command of written and spoken English.

Speak Wolof fluently.

Strong administrative and organizational skills, with a proven track record of managing complex office environments.

Proven track record of dealing with external vendors and negotiating costs.

You might be a good fit if you

Demonstrate resilience and can find effective solutions fast.

Are meticulous and have excellent attention to detail, striving for excellence in all aspects of your work.

Are self-driven and proactive, taking ownership of projects and initiatives.

Maintain frequent communication to ensure coordination and collaboration across teams.

Have strong adaptability and flexibility, quickly adjusting to changing needs and demands.

Are willing to go above and beyond, to ensure all office management tasks are handled to the highest standard.