Marketing Operations Coordinator

Marketing Operations Coordinator

Harrow  |  Reports to: Head, Marketing & Commercial Operations

Position Summary

Keeps the marketing budget, contracts, sponsorships, and speaker programs running on time and in compliance.

Core Responsibilities

Budget and financial operations: track and reconcile the marketing budget; coordinate finance reviews; manage SOW, PO, and invoice tracking; supply speaker-program and sponsorship spend data to the Lead, Sample Management & Compliance for transparency reporting.

Contracting: route contracts and approvals through Legal, Compliance, and Procurement.

Sponsorships: coordinate contracting, non-exhibit sponsorship materials, and handoffs to stakeholders.

KOL and speaker programs: serve as day-to-day contact for the speaker program vendor; coordinate program scheduling and tracking; compile metrics and feedback for reporting.

Send a weekly status report to the Head, Marketing & Commercial Operations.

Manage the commercial planning calendar and support planning cycles.

Provide logistics for national sales meetings, POAs, and other internal meetings.

Manage the internal newsletter with HR and support corporate social media operations.

Manage the print and fulfillment platform and vendors, plus branded merchandise inventory.

Qualifications & Requirements

Bachelor’s degree; 1–3 years in marketing, marketing operations, or a related field; pharma or healthcare a plus.

Strong organization and attention to detail; advanced Excel.

Strong project management skills.

Proficiency with AI platforms such as ChatGPT and Claude, and with Slack.

Preferred Qualifications

Experience with speaker programs.

Experience with a procurement or accounts-payable system.

Position Type

Remote (U.S.)

Travel

Approximately 15%

Comp: $80,000 Plus Bonus