Legal Operations Assistant

ABOUT THE FIRM

Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world.

When you join Secretariat, you become part of a rapidly growing elite team of bright minds and passionate problem-solvers. Your skills and expertise will be utilized on day one – working with the world’s most renowned law firms, leading corporations, and influential institutions to answer complex questions that shape critical financial, economic, and strategic business decisions.

Our globally integrated teams are united by the ambition, energy, and commitment they bring to every challenge. We inspire and empower an open, collaborative culture that embraces ongoing professional development, recognition, diversity, and – most importantly – you.

Make your impact at Secretariat.

Based in London, the Legal Operations Assistant will process new matter information, conduct conflicts and corporate research, analyse potential issues, maintain related compliance documentation, and support the resolution and escalation of conflicts under the direction of the Legal Operations team. The role involves regular collaboration with colleagues across the company’s international offices.

The successful candidate will have strong analytical and communication skills, exceptional attention to detail, and relevant experience in a legal, compliance or professional-services environment.

Responsibilities:

Process incoming potential new matter conflict check request forms, including gathering necessary information and identifying inconsistencies or incomplete information

Communicate with managing directors and staff regarding any missing information from the Conflict Check Request Form

Conduct comprehensive conflict checks for new and existing clients, including developing search strategy terms and analysing search results to identify potential conflicts of interest based on client information and case details

Verify that all conflicts searching is complete, consistent, and accurate and that all firm conflicts procedures have been followed

Review and evaluate conflict search results and assess the nature and severity of conflicts, escalating potential conflicts to senior management as needed

Track compliance documentation, including engagement letters, conflict waivers, outside counsel guidelines, billing guidelines, and nondisclosure agreements.

Maintain confidentiality of sensitive client information and adhere to ethical and regulatory guidelines

Audit closed searches and opportunities to ensure consistency

Support Legal and Operations team in ongoing improvements to conflicts and intake processes, including corporate documentation

Support Legal Operations department with project requests as assigned

Requirements:

Relevant education, training or professional experience in a legal, compliance or professional-services environment. A degree or paralegal qualification is desirable but not essential.

One to two years of relevant experience in conflicts, business acceptance, risk and compliance, client onboarding, legal operations, or as a paralegal or legal assistant within a law firm or other professional-services environment.

This position must have excellent data entry skills and possess the ability to work in a fast-paced, demanding environment

Experience writing and communicating in a business environment to present information in a concise and meaningful manner

Proficiency in legal research and database management

Proficiency in legal terminology and principles

Proficiency with InTapp (or similar) conflicts and intake products preferred

Proficiency in Microsoft Excel required

Excellent analytical skills and attention to detail

Excellent verbal and written business communication skills, with demonstrated ability to exercise good judgment and make sound decisions while maintaining a client service-oriented manner

Ability to apply critical thinking in evaluating different conflicts scenarios or outcomes, and be adaptable to changes in the procedures or direction

Attention to detail and a proven ability to prioritise and multitask, with the ability to work under pressure and meet deadlines in a fast-paced environment while maintaining high-level work product

Ability to identify data integrity issues and resolve them appropriately

Ability to work independently and collaborate with cross-functional teams