HR Operations Specialist

About us:

The physical and digital worlds are merging. Vehicles, medical devices, industrial systems, critical infrastructure: security hasn't kept pace. AI is accelerating everything, from the capabilities of the systems we depend on to the sophistication of the threats targeting them. A software vulnerability can now have physical consequences. A physical breach can compromise entire digital ecosystems. Billions of devices operate with little to no protection, and traditional approaches can't keep up. Not at this scale, not at this speed, and not across this diversity of systems.

Exein exists to solve this. We build the security layer for a world where physical and digital threats are no longer separate problems, from kernel-level runtime protection on embedded devices to cloud-native platforms that analyze, protect, and prove compliance across entire device fleets. We're not patching the old model. We're building security from the core out.

We are looking for an HR Operations Specialist to join our HR Team!

Responsibilities:

Manage the entire payroll process, liaising with HRIS and payroll provider as necessary (e.g. timesheets, payslips checks, personnel cost, TFR management etc.)

Manage the HR operations processes and administrative tasks (e.g. contracts, smart working, medical checks, health and safety training, welfare, health insurances, ticket restaurant etc.)

Provide advice and guidance to employees on HR and payroll related matters (responding to general inquiries)

Identify ways to continuously improve policies and processes

Ensure compliance with internal and external regulations (e.g. Right to Work checks)

Update of all employee records, digital and physical

Maintain and update the personnel database (new hires, terminations, vacations, medical leaves, maternity leaves, bonuses, salary increases, and other needed information) ensuring the reporting and the confidentiality of information

Assist in the hiring process and onboarding of new employees (including the preparation of contracts)

Develop and administer health and safety topics, coordinating with the Labour Doctor and RSPP

Requirements

3-5  years of experience as an HR Operations, or similar roles

Excellent communication skills in both English and Italian

Strong ability to handle sensitive and confidential information, maintaining the highest level of discretion in internal and external relations

Good proficiency in Microsoft Office, particularly Excel

Solid knowledge of Labor Legislation

Strong problem-solving skills, with a proactive approach to finding solutions

Highly organized, with excellent attention to detail

Able to work at a fast pace, managing high workloads and meeting tight deadlines

A collaborative team player with a positive, can-do attitude

Nice to have

Knowledge of the CCNL Commercio

Experience managing international payroll, particularly for US and the APAC

Knowledge of HiBob HR platform

Location: Rome, Hybrid (3 days on-site - Piazzale Flaminio 19, 00196)

Salary range: €35K - 45K