Field Operations Coordinator

Role Overview

The Field Operations Coordinator supports the operational execution of projects across the Southern California region, ensuring consistency, accuracy, and efficiency across field and system processes.

Partnering closely with the Director of Field Operations, Director of Project Management, and project teams, this role is responsible for maintaining project data integrity, supporting field operations, and ensuring adherence to JRM’s operational standards from project setup through closeout.

Key Responsibilities

Field Operations Leadership Support

Provide direct administrative and operational support to the Director of Field Operations

Partner with field leadership to ensure alignment with operational standards and project execution priorities

Organize and document project kickoff meetings for upcoming projects

Project Setup & Systems Management

Review and approve new project entries within JRM systems to ensure complete and accurate setup

Own project setup and data integrity within systems throughout the project lifecycle

Enter and maintain project team changes within Project Creator, as directed

Set up Day 2 and Maintenance job numbers as required

Procore Administration

Serve as the JRM West Procore Administrator

Set up new projects upon issuance of job numbers

Upload initial drawings and establish project teams

Maintain and update directory contacts, including subcontractors, vendors, clients, and design teams

Assign and manage appropriate permissions across all project stakeholders

Upload and manage project documentation as requested

Provide training and support to Project Managers and APMs on Procore

Distribute documentation retention forms for closed projects

Field Compliance & Reporting

Review weekly superintendent compliance with JRM operational standards, including:

Daily logs

Subcontractor meeting minutes

Open and hot items lists

Look-ahead schedules

Dumpster tickets

OSR logs

Report deficiencies and trends to the Director of Field Operations and Director of Project Management

Jobsite Operations & Procurement

Manage JRM West jobsite material orders, including:

Receiving and confirming approvals

Placing orders with approved vendors (Colony, Amazon, United Rentals, etc.)

Verifying invoices against orders and coding for processing

Maintain jobsite inventory logs in coordination with Superintendents

Coordinate printing requests for project teams

Manage mini container scheduling and ticket tracking

Labor & Payroll Coordination

Review and process JRM West in-house laborer timesheets

Coordinate scheduling of Pacesetter labor

Verify payroll hours are submitted for closed projects and restrict billing to closed job numbers unless approved

Project Closeout & Coordination

Support project teams in driving project completion and issuance of punch list completion letters to clients

Monitor project closeout status and ensure required documentation is completed

Serve as backup for project controls functions, including material orders, during absences

What Success Looks Like

Accurate and timely project setup and system management

Strong field compliance and visibility into operational performance

Seamless coordination between field teams, project teams, and leadership

Proactive support that enables efficient project execution and closeout

Salary Information

To the extent this position is performed in California, the annual salary range for this role is $75,000 - $90,000.

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