Executive Assistant to Executive Team (Temporary)

Job Description:

Meade Engineering is seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level support to our Executive Leadership Team (ELT). This position requires flexibility, discretion, and the ability to handle a dynamic workload.  The ideal candidate has strong coordination skills, excellent judgment, and the ability to anticipate and address executive needs effectively.

We are looking for a hands-on, seasoned Executive Assistant. The ideal candidate has thrived in a fast-paced organization on a high-growth trajectory, supporting multiple executives, navigating shifting priorities, and operating with a high degree of independence and confidentiality.

Job Duties:

Provide high-level administrative support to multiple members of the executive leadership team.

Own complex, ever-changing calendars and meeting logistics with minimal guidance.

Prepare executive team for meetings by coordinating agendas, meeting rooms, materials, and relevant context.

Supporting executive-level meetings, including notetaking and follow-up on action items.

Develop and craft high-impact executive-level presentations, conduct in-depth research, and compile accurate and polished reports.

Manage office and personal tasks, including expense reporting, travel coordination, document organization, special projects, and related administrative tasks.

Support cross-functional projects that require coordination across leaders and departments.

Collaborate with other administrative support to oversee office organization, including ensuring workspaces are well-prepared for executive use.

All other duties as assigned.

Minimum Qualifications:

5+ years supporting senior executives in a high-demand environment.

Proven ability to manage competing priorities without constant direction.

Exceptional organizational, multitasking, and problem-solving skills.

Strong written and verbal communication abilities.

High level of discretion, professionalism, and confidentiality.

Proficiency in Microsoft Office Suite – particularly PowerPoint.

Experience handling executive correspondence, preparing reports, and managing calendars.

Ability to anticipate needs, think strategically, and proactively solve problems.

Experience in an engineering, construction, or consulting firm is a plus.

Physical Demands:

This is a primarily sedentary role with occasional standing, walking, bending, kneeling, stooping, and crouching, and lifting of office materials up to 20 pounds.

Compensation & Benefits:

Compensation and benefits are subject to eligibility requirements and may vary based on location and applicable laws. The pay range for this position will be provided in accordance with applicable state and local laws. Actual compensation will be determined based on factors such as skills, experience, qualifications, internal equity, geographic location, and business needs.

Eligible employees may participate in Meade-sponsored benefit programs, including medical, dental, vision, life insurance, disability coverage, 401(k), paid time off, paid holidays, and other company-sponsored benefits. Benefit eligibility and offerings are subject to plan terms and applicable policies.

The estimate pay range for this role is as follows:

$75,200—$99,500 USD