Executive Assistant, Sales (São Paulo, Brazil)

We’re looking for an Executive Assistant to support (2) of Figma’s Sr. Directors, Sales - LATAM + DACH. This role strategically manages the day-to-day administrative and operational needs of the LATAM + DACH businesses, while also contributing significantly to projects and initiatives that help drive the company’s priorities.

We are looking for an experienced Executive Assistant who has supported at a VP level in complex global markets.

This is a full-time role based in our São Paulo hub and requires fluency in both Portuguese and English.

What you’ll do at Figma:

Manage Sr. Directors’ calendars, meetings, expenses, and business travel arrangements

Brief and prepare Sr. Directors ahead of key meetings, calls, and events, including confidential reports and materials

Coordinate Senior Management meetings, including agendas, materials, action items, and follow-up

Lead planning and execution of monthly and quarterly meetings and in-person leadership offsites, coordinating content, slides, venues, and stakeholders

Build executive materials using Figma, Figma Slides, and FigJam

Act as a key liaison between Sr. Directors, their leadership teams, and the wider LATAM + DACH teams

Work alongside the Sales EA team and greater EA team to provide some support for logistics of internal events, team offsites and external events

Evolve and create processes for efficiency and global alignment

We'd love to hear from you if you have:

4+ years of experience in an administrative or support role

Fluent in both Portuguese and English, with strong communication skills across a wide range of stakeholders

Thrive in fast-paced environments and adapt quickly to changing priorities and demands

Expert at prioritizing, anticipating needs, and handling sensitive information with discretion and confidentiality

Bring a positive, reliable approach and foster an inclusive environment where others can thrive

While it’s not required, it’s an added plus if you also have:

Previous experience supporting customer facing teams and/or sales

Experience supporting senior leadership at fast paced SaaS companies

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

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