Event Coordinator - Vienna

What is Candlelight?

Since July 2019, Fever Originals has produced a series of classical music concerts in a “candlelit setting” which takes place in the most intimate and undiscovered venues all over the world. Cities include: France (Paris, Toulouse, Lyon), Spain (Madrid, Barcelona, Seville, Valencia), Portugal (Lisbon and Porto), and the United States (Los Angeles, New York, and Chicago), as well as Vienna! Candlelight has democratized classical music by sharing it with the general public and providing a unique experience for each of our audiences.

For this role we are looking for an onsite Event Coordinator for our Candlelight Concerts. This is a part-time position and our concerts are mainly on weekends. Transport costs will not be compensated and will be included as part of the hourly rate.

We are looking to hire a freelancer for this position

Main Responsibilities:

Act as main point of contact onsite for Candlelight events - including staff, musicians and venue responsible

Communicate directly with Fever Originals manager

Ensuring each staff member is trained in their duties on site - whether it is validating tickets, accommodating guests to their seats, and guaranteeing all staff goes through a thorough safety measures training while representing the Fever brand

Manage inventory needs for all concerts

Manage any printing needs

Manage guest lists for all events on site

Manage the opening and closing remarks at events

Daily reporting to Fever Originals Project Managers about the status of each event; including both the pre and post event findings and feedback

Assist with evaluating and executing walk-throughs of potential venues

Opportunity to partake in an exciting and rapidly growing company and the possibility to manage Candlelight and other Fever Original Events in other areas

Represent both the Fever and Candlelight brand fully through professional communication and management; acting as the main customer service representative at every event

Required profile:

2+ years of experience in event management and/or a relevant degree (preferred)

Be based in Vienna

Native German and fluent English. Other languages are a plus

Interest and passion for live music and organizing event

Exceptional customer service skills

Experience leading an on-site team

Strong problem-solving skills

Good ability to work in a pressured environment

Knowledge of AV and PA systems (desirable)