Corporate Events Coordinator
How you'll help us achieve it
We are looking for a Corporate Events Coordinator who is highly organized and passionate about bringing events to life. In this role, you will be responsible for planning, coordinating, and executing corporate events across Côte d'Ivoire, ensuring every event is delivered seamlessly and creates an exceptional experience for attendees.
In this role, you'll;
Manage the logistics for recurring corporate conferences or events based in Côte d'Ivoire, such as remote immersions, sporting events, and yearly events such as Women's Day and an end-of-year party.
Coordinate with our office management team on travel items, including travel, accommodation, policy updates, visa requirements, etc., for travellers as required.
Brainstorm and implement event concepts and themes, such as managing facilities and event details, such as accommodation, decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material, etc.
Lead and monitor on-site event production and day-of rollout (30-35% of time).
Anticipate attendee needs and prepare against potential risks. On event days, proactively handle any arising issues and troubleshoot any emerging problems.
Prepare event budgets and process invoices.
Act as a central coordinator for any employee-facing event in Côte d'Ivoire. In particular:
Bringing attention to any event conflicts
Ensuring that all relevant stakeholders are aware of upcoming Côte d'Ivoire events and that the right people are involved/have approved
Provide post-event reports and analytics on the effectiveness of each event to improve.
Key details
Location: You'll work from our office in Abidjan and may travel to field locations.
Work authorization in Côte d'Ivoire is required
This is a permanent position
Our salaries are competitive and calculated using a transparent formula.
We offer generous health insurance for yourself and your dependents
We support working parents - we offer 26 weeks of parental leave for mothers and 4 weeks for fathers, in addition to subsidized child care when they return to work
Airtime reimbursement
Free food and a beautiful office space
Requirements
Strong organisational and time management skills, and the ability to prioritise.
Fluency in English and French.
Bachelor's degree in event management, hospitality, HR, or a related discipline.
Experience in marketing and/or public relations.
Proficient with the Event Management System and registration tools for managing registration and event logistics.
Flexibility to travel both locally and internationally, as needed.
You might be a good fit if you:
Demonstrate tenacity and a willingness to go the distance to get something done.
Have strong collaboration, communication, negotiation, and interpersonal skills.
Comfortable defaulting to over-communication and overreaching when it comes to coordination.
Meticulous attention to detail.
Analytical in your approach to problems.
Strong interpersonal and communication skills.
Are solution-driven, detail-oriented, and have strong task follow-through.
Experience working with and reporting to diverse stakeholders (multinational, multicultural, multilingual).