Team Assistant

We are looking for an organized, proactive and discreet Team Assistant to provide hands-on administrative and logistical support to our Investor Relations team.

Your focus will be scheduling, meeting arrangements, travel, purchasing and everyday team administration. You will work closely with the IR Operations Lead, who coordinates day-to-day priorities and leads operational planning and delivery, while supporting the Head of IR and the wider team.

This role suits someone who enjoys helping others stay organized, takes pride in getting details right and has an affinity for technology.

Main responsibilities

Scheduling and meeting arrangements

Schedule internal and external meetings across time zones.

Keep calendars and invitations accurate, coordinate availability and resolve routine scheduling conflicts.

Liaise with executive assistants, colleagues and external contacts to confirm arrangements.

Arrange meeting rooms, video calls, visitor access and catering.

Travel and event support

Book business travel, accommodation and transport in line with company policies and agreed budgets.

Prepare itineraries and manage booking changes.

Provide logistical support for roadshows, investor conferences and team events, following agreed plans.

Assemble and circulate approved meeting materials and briefing packs.

Purchasing, invoices and expenses

Submit and track purchasing requests through Zip.

Collect supplier documentation and coordinate administrative steps with Procurement and Finance.

Track invoice processing and follow up on payment queries.

Prepare and submit expense claims with the required supporting records.

Everyday team administration

Keep shared folders, contact lists and meeting records organized and up to date.

Follow up on assigned administrative actions and flag missing information or scheduling issues to the IR Operations Lead.

Use the team’s digital tools to complete administrative tasks accurately and efficiently.

Handle confidential and market-sensitive information with discretion.

Required skills and experience

Experience in a team assistant, administrative assistant, executive assistant or similar support role.

Strong organizational skills, attention to detail and reliable follow-through.

Experience coordinating calendars, meetings and international travel.

Clear, professional written and spoken English.

Proficiency in Microsoft Outlook, Word, PowerPoint, Excel and Teams.

An affinity for technology and confidence learning new systems, including AI tools for appropriate administrative tasks.

A helpful, proactive approach and confidence communicating with colleagues and external contacts.

Ability to handle routine tasks independently, work within agreed priorities and recognize when an issue needs escalation.

Sound judgment and discretion when handling sensitive information.

Experience with purchasing systems such as Zip or CRM tools would be an advantage. Previous Investor Relations experience is helpful but not essential.

What success looks like

Meetings and travel are arranged accurately, with changes communicated promptly.

Event logistics are completed in line with agreed plans.

Purchasing requests, invoices and expenses are submitted correctly and followed through.

Calendars, shared files and administrative records are reliable and up to date.

Enquiries reach the right colleague, and outstanding administrative actions are followed up.

The team receives dependable support, with practical needs anticipated and issues flagged early