Senior Pitch Project Manager (With Ad Agency Background)

Role: Senior Pitch Project Manager (With Ad Agency Background)

Location:  Remote working until further notice

A Little Bit About the Role

The Senior Pitch Project Manager is the operational backbone of our new business activity. You will run the creative and production process for global pitches, from brief receipt to final submission. These include new business bids, RFPs, client-facing campaign pitches and complex cross-market opportunities, building plans, managing resources, aligning senior stakeholders and keeping the teams focused under pressure.

Pitches are high-stakes, fast-moving and rarely straightforward. We want a passionate, talented individual who can manage multiple pitches of mid to high complexity at once. You will have meticulous attention to detail and understand what pitches need to succeed. You will have proven yourself as a safe pair of hands on prestigious, deadline-driven projects, and you will move comfortably between strategic oversight and granular detail.

Your work will directly shape our ability to win and grow business.

What You'll Be Doing

Lead end-to-end project management of global pitches across new business, client-facing and cross-market opportunities, from initial brief to final submission.

Manage multiple concurrent pitches of different types and scales, across different disciplines and time zones. These can include Digital, Technology, Film, CGI, Motion Design and Print/POS.

Follow and implement our defined project management and production processes, and work with partners to do the same.

Work in a fast-paced, deadline-driven environment, and meet setbacks and pressure with a resilient, solutions-focused mindset.

Drive continuous improvement by maintaining and improving pitch management tools, templates and workflows, and by building shared institutional knowledge.

Close off each pitch to set standards, including final documentation, financial reconciliation and a debrief that captures learnings.

Initiate and Plan the Pitch

Act as the primary point of contact for new pitch briefs, and turn unclear or evolving briefs into well-prepared, actionable ones.

Manage the scoping, costing and planning of each pitch with the creative and strategy teams.

Create detailed project plans, timelines and resource schedules, with key milestones for every pitch you lead.

Work closely with the Delivery Lead and Resource/Studio Manager to staff each pitch correctly for its deliverables and deadlines.

Identify stakeholders and create a communication plan so each has the right level of information.

Set deadlines with internal teams and partners, and challenge unrealistic timelines to keep workload manageable.

Identify risks, dependencies and blockers early, and create and maintain risk registers.

Prepare and run effective, structured kick-off meetings with pitch teams and stakeholders.

Create and manage pitch documentation.

Manage Pitch Execution, Monitoring and Control

Coordinate development and delivery across creative, strategy, production and senior leadership, with clear communication, accountability and decision-making at every stage.

Prioritise and manage the workload of the pitch team.

Develop comprehensive project plans that integrate AI workflows, so every pitch is mapped in detail.

Apply generative AI tools and agentic thinking to streamline pitch workflows, improve documentation and raise team output.

Serve as the primary project management contact for senior internal stakeholders, with regular and clear status reports and weekly action points.

Collaborate with teams across markets on cross-market pitches, navigating different time zones, team structures and deliverable requirements.

Manage pitch budgets at project level, including cost estimation, purchase orders, invoicing and reconciliation. Actively manage cost overburn and time logged daily.

Source and negotiate with freelancers, production partners and suppliers, and build strong partner relationships.

Follow the change control process for changes in scope, budget, timelines or resources.

Escalate where needed, and proactively problem-solve, mitigate risks and plan for future issues.

Ensure final submissions are quality-driven and meet design, production and brief requirements.

Monitor the utilisation and output of the tea

What You'll Need

8+ years managing projects successfully in an agency, in-house studio or new business environment, with a track record of delivering complex, multi-stakeholder projects on time and to brief.

Experience owning pitch processes end-to-end, with a clear understanding of what drives pitch success.

Experience managing project-level production budgets, including cost estimation, supplier negotiation and financial reconciliation.

Sufficient familiarity with creative and production workflows to anticipate team needs and manage dependencies.

Skills and Behaviours

Project Management: Strong organisational and time management skills, and the ability to shift between big-picture planning and detailed execution.

Multitasking: Skilled at managing multiple pitches and deadlines at once.

Collaboration and Stakeholder Management: Works well in a team, is open to feedback, values effective communication, and can engage senior leaders while keeping cross-functional teams aligned day to day.

Process Improvement: Takes a process-driven approach and looks for continuous improvement.

Creativity and Ambition: Brings curiosity, creativity and drive to deliver innovative solutions.

Attention to Detail: Ensures accuracy and quality in all deliverables.

Problem-Solving: Handles challenges effectively, with a focus on client satisfaction.

Quality Control: Experienced in quality assurance processes.

AI Capability

Advanced use of Gen AI tools to improve workflow efficiency and output quality, including experience designing AI-assisted workflows for a team.

Agentic thinking: a systematic, goal-oriented approach to breaking down complex, multi-step projects and driving them forward.

A strong understanding of AI capabilities and limitations, with a rigorous approach to human oversight and quality control.

Software

Proficiency with project management platforms such as Monday.com, Asana or Smartsheet.

Fluency in Google Workspace and/or Microsoft 365, plus Zoom and Teams.

Familiarity with OMG (training provided).

Language

Professional proficiency in English. Additional language skills relevant to the African continent are welcome.

Qualifications

Formal degrees are welcome but not required. Equivalent experience counts, whether gained through work, study, volunteering or self-directed learning.

Req ID: 18310

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