Recruiting Coordinator

As we continue to expand globally, we’re hiring a Recruiting Coordinator in London to support Vanta’s continued growth and help build scalable, geo-specific recruiting practices in our newest hub.

You’ll play a key role in creating an exceptional experience for every candidate, interviewer, and hiring manager in our London and Dublin offices. This is a critical position for someone who thrives in a fast-paced, collaborative environment and is excited about building structure, managing complexity, and driving operational excellence in recruiting.

This role is hybrid in person in our London office.

What you’ll do as a Recruiting Coordinator at Vanta:

- Coordinate interviews across teams, time zones, and formats (virtual and in-person), ensuring a smooth candidate experience

- Own candidate communications, including scheduling emails and interview prep materials

- Manage onsite interview logistics in the London office, including day-of setup and support

- Help plan and execute in-person recruiting events in partnership with the Talent and Workplace teams

- Build and document EMEA specific recruiting processes and candidate communications

- Set up jobs and interview plans in Ashby, and keep all scheduling data accurate and up to date

- Partner with recruiters and hiring managers to update interview processes and flag workflow issues

- Support interviewer training by tracking completion and sharing resources with new interviewers

- Monitor compliance tasks, including NDA tracking and weekly Checkr background check audits

How to be successful in this role:

- 2+ years of experience as a Recruiting Coordinator or similar role in a fast-paced, high-growth tech environment, ideally supporting distributed teams or international hiring

- Strong organizational skills, attention to detail, and ability to manage competing priorities

- A proactive mindset to spot inefficiencies, propose solutions, and follow through to make them happen

- A true team player with a service-oriented approach and an eye for providing a warm, seamless experience for candidates and interviewers

- Excitement to be a foundational hire in London, helping shape our on-the-ground recruiting practices and office culture

- Open to using AI to amplify their skills and strengthen their work - demonstrating curiosity, a willingness to learn, and sound judgment in applying AI responsibly to improve efficiency and impact.

What you can expect as a Vanta’n in the UK:

- Industry-competitive salary and equity

- 100% covered medical, dental, and vision benefits with dependents coverage

- 16 weeks paid Parental Leave for all new parents

- Health & wellness stipend

- Remote workspace, internet, and mobile phone stipend

- Commuter benefits for team members who attend the office

- Pension matching

- 25 days of Annual Leave per year and unlimited sick time

- 8 company-paid holidays

- Virtual team building activities, lunch and learns, and other company-wide events!

- Offices in SF, NYC, London, Dublin, Tel Aviv, and Sydney

#LI-hybrid