Quote-to-Cash Coordinator - German Speaking

POS-34008

Quote-to-Cash Coordinator

Please note: applications must be submitted in English.

HubSpot is seeking a highly motivated, customer-centric individual to join our growing and fast-paced Quote-to-Cash team. This is a great opportunity for a focused self-starter to join an exceptional company and make a meaningful impact on the infrastructure we're building for continued growth. This role spans customer contracts, billing, and collections — supporting both internal teams and customers throughout the full purchase-to-payment lifecycle.

We are actively hiring for QTC Coordinator in our new Sofia office. Expectation will be to attend the office at least 3 days per week.

Responsibilities

Resolve a variety of Contracts, Billing, and Collections inquiries while delivering world-class customer service across all channels

Review incoming contracts to ensure compliance with HubSpot's legal and financial requirements

Solve complex billing issues requiring extensive analysis and review across multiple scenarios and systems, including numerical calculations

Perform reconciliations and correct transactions as needed

Process key customer documents including tax exemptions, bankruptcy filings, and vendor forms

Own end to end collections activity for an assigned customer portfolio and keep detailed notes of all customer engagements while also maintaining hygienic collections stage updates in our collections management system

Perform tasks necessary to get ahead of payment issues and reduce accounts receivable with proactive outreach by email, phone, and video. Meet customers where they are and help them pay on time, in line with their contractual terms.

Support the cash application function by researching payments, assisting with payment discrepancy resolution, and account reconciliations as needed

Bring empathy and curiosity to customer disputes and billing inquiries. Work transparently with Sales, Customer Success, Contract Management, and Legal to resolve issues quickly

Bring curiosity and a builder’s mindset to new collections tools and workflows. Work collaboratively with FinTech and QTC Leadership to test, roll out, and champion new workflows and system improvements.

Establish and maintain effective, cooperative working relationships with internal stakeholders and customers

Liaise with IT Support to resolve system discrepancies

Provide guidance on contract, billing, and collections matters to stakeholders and operational staff; including training new team members on best practices and procedures

Comfortable learning new processes as the team expands into a global shared services setup

Requirements

Language Requirements: Fluency in English and German is required.

Experience in a high-volume collections, billing, or accounts receivable environment

Quick learner capable of grasping and retaining information in a high-volume, constantly evolving transactional environment

Excellent written and verbal communication abilities

Strong analytical, detail-oriented, problem-resolving, and organizational skills

Highly motivated with the ability to work independently in a fast-paced environment with minimal supervision and can manage ambiguity

Commitment to excellent customer service — considerate, solutions-oriented, and tenacious

Proficiency in Excel required (vlookups, pivot tables); experience with Google Suite and familiar with varying AI tools

Experience with NetSuite and/or Salesforce a plus

Ability to prioritize and manage multiple responsibilities simultaneously

Accounts Receivable and billing/collections knowledge and experience required

Accounts Payable experience a plus

Confidence can sometimes hold us back from applying for a job. But we'll let you in on a secret: there's no such thing as a 'perfect' candidate. HubSpot is a place where everyone can grow. So however you identify and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day.

About HubSpot

HubSpot helps millions of organizations grow better, and we'd love to grow better with you. Our business builds the software and systems that power the world's small to medium-sized businesses. Our company culture builds connections, careers, and employee growth — by creating a workplace that values flexibility, autonomy, and transparency.

You can learn more about our culture in the HubSpot Culture Code (3M+ views) and our commitment to building a diverse and inclusive workplace. HubSpot has been named a top workplace by Glassdoor, Fortune, Entrepreneur, and more.

Founded in 2006 and headquartered in Cambridge, Massachusetts, with offices in New Hampshire, Dublin, Sydney, Singapore, Tokyo, Berlin, Bogotá, and Ghent.

Pay & Benefits

The cash compensation below includes base salary, on-target commission for employees in eligible roles, and annual bonus targets under HubSpot’s bonus plan for eligible roles. In addition to cash compensation, some roles are eligible to participate in HubSpot’s equity plan to receive restricted stock units (RSUs). Individual compensation packages are determined using objective, role-related criteria, which may include skills, experience, qualifications, and other job-related factors.

This resource will help guide how we recommend thinking about the range you see.

Benefits are also an important piece of your total compensation package. Explore the benefits and perks HubSpot offers to help employees grow better.

At HubSpot, fair compensation practices aren’t just about checking off the box for legal compliance. It’s about living out our value of transparency with our employees, candidates, and community.

Annual Cash Compensation Range:

€17.600—€22.400 EUR