Project Support Specialist

Your Responsibilities as a Project Support Specialist/Office Administrator:

Project Support Responsibilities

Take initiative in leading project coordination and project support tasks.

Prepare and support project-related administrative tasks.

Assemble and produce project documents (electronic and hard copies).

Sample management - data entry including database management.

Assist in tracking project timelines and deliverables to help ensure on-time completion.

Maintain accurate records, files, and project data in internal systems and shared platforms.

Familiarity with contracts to review for accuracy, consistency, and formatting.

Review project invoices for accuracy and completeness.

Create cover sheets for invoices and submit invoices to clients electronically.

Analyze project budgets and follow up with staff to address questions, variances, or needed updates.

Office Administrator Responsibilities

Have a professional, enthusiastic, organized, and communicative presence with office visitors and staff.

Maintain cleanliness in shared office spaces and coordinate office maintenance promptly with office manager.

Organize, plan, and lead office events to promote comradery and coordinate with other offices for company events.

Support communication to help coordinate activities, equipment, and resources across departments.

Identify opportunities to improve administrative processes and project documentation workflows.

Read and prioritize office manager emails to support timely follow-up and coordination.

Plan and set up company participation at conferences and career fairs to support company growth.

What we're looking for:

Bachelor's Degree preferred and 4+ years of relevant experience.

Experience performing GL accounting and financial reporting

Highly organized and strong attention to detail-Independent thinker/self-motivated

High degree of professionalism.

Excellent written and verbal communication skills

Proficient with MS Office/Excel (PowerPoint is a plus)

Familiarity with one or more accounting operating systems. Deltek Vision experience is highly desired.

Why you'll love working for us:

Company-subsidized medical and dental.

Company-paid life, short, and long-term disability.

401k match, tuition assistance, and more.

Cross-training and the ability to work on a variety of projects.

Performance-based bonuses or other incentives.

Working with the best and brightest in the industry.

2,000+ employee national firm with 70+ locations across the US.

Apex Job Title: Project Support Specialist

Req ID:

#LI-SH1