Project Support Specialist

Apex Companies LLC is seeking a highly motivated administrative professional to provide both office administrative support and project support for a variety of departments within our Vancouver, Washington office. The ideal candidate will have demonstrated experience in providing excellent customer service and taking initiative to fulfil a variety of responsibilities.

Project/Office Support Specialist

Location: Walla Walla, WA

Employment Type: Full-time

Role Purpose: To act as the "bridge" between the technical teams and the administrative/financial side of the business.

Your Responsibilities as a Project Support Specialist/Office Administrator:

Project Support Responsibilities

Take initiative in learning project coordination and project support tasks.

Prepare and support project-related administrative tasks.

Assemble and produce project documents (electronic and hard copies).

Sample management - data entry including database management.

Organize and maintain field equipment room.

Assist in tracking project timelines and deliverables to help ensure on-time completion.

Maintain accurate records, files, and project data in internal systems and shared platforms.

Familiarity with contracts to review for accuracy, consistency, and formatting.

Office Administrator Responsibilities

Have a professional, enthusiastic, organized, and communicative presence with office visitors and staff.

Manage office mail, deliveries, supplies, and kitchen inventory.

Maintain cleanliness in shared office spaces and coordinate office maintenance promptly with office manager.

Organize, plan, and lead office events to promote comradery and coordinate with other offices for company events.

Coordinate with office Green Team regarding office initiatives and creative Green Team opportunities.

Support communication to help coordinate activities, equipment, and resources across departments.

Identify opportunities to improve administrative processes and project documentation workflows.

What we're looking for:

Minimum Requirements:

GED or HS Diploma required

2+ years of relevant experience

Preferred Qualifications:

Experience performing GL accounting and financial reporting

Highly organized and strong attention to detail-Independent thinker/self-motivated

High degree of professionalism.

Excellent written and verbal communication skills

Proficient with MS Office/Excel (PowerPoint is a plus)

Familiarity with one or more accounting operating systems. Deltek Vision experience is highly desired.

Apex Job Title: Project Support Specialist

Req ID: 11876

Hourly Expected Pay Range

$26—$28 USD