Marketing & Proposal Coordinator
Your Responsibilities as a Marketing & Proposal Coordinator:
Collaborate with marketers, project managers, support staff, and leadership on positioning, proposals, statements of qualifications, rosters, interviews, and related tasks on infrastructure, environmental, and stormwater projects across the country.
Work alongside local marketers based in Portland, Oregon, and Vancouver, Washington, in pursuit of new work, with an emphasis on projects in the Pacific Northwest.
Assist with the retrieval and tracking of requests for proposals/qualifications
On low- to medium-complexity pursuits—Lead the proposal process, from go/no-go discussion through drafts and reviews, to submittal and (when applicable) interview. Includes layout, writing, and coordination.
Assist with the writing, cataloging, and updating of project materials, such as project descriptions, team resumes, and client references.
Produce proposals in person, as needed, from either the Portland, Oregon, or Vancouver, Washington office.
Coordinate shipping and travel to client locations for proposal delivery, as needed.
Support special events and tradeshows, on occasion.
Perform tasks to ensure the quality of Marketing materials, such as proofreading, aesthetics, and compliance reviews.
Update the client relationship management (CRM) system and related databases.
Fulfill other marketing and proposal tasks, as needed.
What we're looking for:
Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field.
Minimum 2 years of experience as a marketer in the architecture, engineering, and construction (AEC) industry or other professional services fields.
Ability to work from the Portland, Oregon, and/or Vancouver, Washington, office for training and teambuilding 1-2 days a week (flexible schedule).
Proficiency in Adobe InDesign and Microsoft Office.
Developing knowledge of AI for proposal generation, research, and daily tasks.
Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced, deadline-driven environment.
Excellent writing and communications skills, with the ability to adapt to different communication styles.
Valid driver's license, safe driving history and reliable transportation.
Sponsorship is not available for this position now or in the future.
Why you'll love working for us:
Company-subsidized medical and dental.
Company-paid life, short, and long-term disability.
401k match, tuition assistance, and more.
Cross-training and the ability to work on a variety of projects.
Performance-based bonuses or other incentives.
Working with the best and brightest in the industry.
2,000+ employee national firm with 70+ locations across the US.
Apex Title: Sr Marketing & Proposal Coordinator
#LI-AR1
Req ID: 11860
Annual Expected Pay Range
$65,000—$78,000 USD