Operations Manager (Contract)
Prophecy is looking for an Operations Manager to be the key contributor to the company's operational success. This is an exciting, hybrid role (2-3 days in the San Mateo office) that sits at the intersection of human resources, executive administration, and broader operations. You'll be an important partner to leadership and the wider team, keeping the day-to-day running smoothly while also shaping the employee experience, from onboarding to events and everything in between.
Key Responsibilities
Managing complex scheduling and calendar coordination for executives
Leading new hire onboarding, ensuring a smooth and well-organized start for every employee
Preparing and submitting payroll inputs, coordinating with finance/payroll to ensure accuracy and timeliness
Planning and executing culture-building events and initiatives that strengthen team engagement and morale
Supporting the performance review cycle, including scheduling, tracking, and coordinating documentation
Supporting employee benefits programs, serving as a point of contact for employee questions and enrollment resolving conflicts across multiple stakeholders
Managing executive email correspondence, ensuring timely responses and follow-through on key items
Arranging travel logistics, including flights, accommodations, and itineraries
Planning and coordinating internal and external meetings, offsites, and company events
Managing offboarding processes, including exit logistics, and documentation
Qualifications & Skills
5+ years of experience in an operations or human resources role
Bachelors Degree in business administration or related field
Strong organizational skills with the ability to juggle multiple priorities and deadlines
Knowledge of automation tools and LLM’s such as claude, chatGPT, Gemini, etc.
Sound judgment and discretion when handling confidential and sensitive information
Comfort working with calendar, email, HRIS, and payroll tools, and quick to pick up new systems
A proactive, resourceful, and detail-oriented approach to problem-solving
Ability to work a hybrid schedule, splitting time between in-office and remote work
Location: Bay Area, CA
What Prophecy Offers: