Office Coordinator
At Interstates, our success depends on people who keep teams connected, organized, and moving forward. We’re looking for a dependable, proactive Office Coordinator to support our Des Moines Regional Office and help create a positive, well-run environment for both office and field teams.
This is an office-based position in Des Moines, Iowa. You’ll provide day-to-day administrative and operational support to the Branch Manager, Project Managers, and Assistant Project Managers. From coordinating schedules and travel to supporting payroll, project updates, and office needs, you’ll help the team stay organized and focused on serving our clients and each other.
What You’ll Do
Coordinate calendars, meetings, agendas, and reminders for branch leadership.
Enter and maintain opportunity, project, and reporting information in Dynamics.
Assist with per diem details, manpower scheduling, and jobsite updates.
Arrange travel and shipments, monitor office supplies, and coordinate other logistics.
Support team events, training assignments, and employee-related administrative tasks.
Communicate with field employees, project teams, and leaders to share updates and help resolve routine coordination needs.
Anticipate upcoming needs, follow through on details, and look for ways to help the office run smoothly.
What You’ll Bring
Strong organizational skills and attention to detail.
A strong understanding of Microsoft Outlook, Word, Excel, PowerPoint, and Teams
Clear, professional communication and a helpful, team-first approach.
The ability to manage multiple priorities, adapt when plans change, and follow through.
A proactive, dependable work style and willingness to pitch in.
1–2 years of administrative, office support, or coordination experience preferred; related experience in customer service, scheduling, or logistics is also valued.
What Success Looks Like
You’re someone people can count on. You keep details organized, follow through on commitments, communicate proactively, and look for ways to make things easier for the people around you. You enjoy variety, build positive working relationships, and take pride in helping an office and its teams run smoothly.
Schedule: Full-time, generally Monday–Friday; hours may vary based on business needs.
Travel: Occasional travel may be required based on business needs, up to 10%.
Benefits of Working at Interstates
401(k) retirement plan with company match
Health, dental, and vision insurance, plus disability and life insurance
Paid time off and holiday pay
Company discount program
Bonus incentives, including year-end incentives and merit increases
Career coaching and development support
Advancement opportunities
Company-sponsored celebrations, holiday events, and community outreach volunteer time
A family- and safety-focused culture