Office Administrator

Responsibilities

[Managing Office Operations]

Manage general office operations including overall facility management and general administrative support

Manage and coordinate with building management, vendors and service providers including contract processes

Manage office expenses and budget, including but not limited to coding and processing relevant receivables and payables

Manage office assets/inventories, plan, manage and procure office equipment and supplies

Monitor all office facilities, including physical and technological systems, furnishing arrangements, demo room, canteen, etc., to ensure all remain in good and clean condition

Manage office membership and its utilization

Follow safety and security policies and requirements for the office

[Administrative Support]

Coordinate with and serve as the primary liaison between the DC office and the LG affiliate offices support functions, including, but not limited to, LG Property Management Team, IT Support Team, Finance Team, etc.

Coordinate business travel accommodations, ground transportation and itineraries for C-level visit from the headquarters

Coordinate preparation and execution of internal and external meetings, events, presentations, luncheons and/or dinners

Coordinate with LG Group HR to ensure seamless execution of on-boarding and off-boarding processes

Collaborate with multiple teams and departments between and among LG affiliates in support of various projects

Support company projects / functions as needed

[Receptionist]

Greet visitors in a courteous, tactful, and timely manner providing assistance (coffee, parking validation, fob, etc.), guidance and direction

Provide guest names to security as required and escort the guests up to the office

Manage incoming / outgoing call, mail, parcel and delivery services

Help manage conference room calendar schedule via Outlook and ensure all necessary information is provided for meetings

Represent the company in a professional manner

Qualifications

3+ years working in office management and/or supporting senior executives in an Executive Assistant or similar role with secondary office management responsibilities is a plus

Ability to take initiative and work with limited direction

Well-organized with a strong ability to prioritize and multi-task

Demonstrated ability to perform within corporate guidelines, support corporate processes and make enhancements wherever applicable

Effective written, verbal, and interpersonal skills at executive and project team levels

A familiarity with basic accounting

Flexible availability out of office hours to handle priorities

Ability to work with confidential information

Strong proficiency with standard software tools including MS Excel, PowerPoint, etc.

Fluent in English and business level Korean to work with Korean colleagues

Willingness and ability to work onsite in the office on a full-time basis

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Recruiting Range

$75,000—$85,000 USD