Marketing Event and Administrative Coordinator (Temporary)

Marketing Event and Administrative Coordinator (Temporary)

LOCATION AND WORK MODEL

This position is hybrid and based in Rocklin, California, onsite Tuesdays and Thursdays and as needed for shipments and warehouse support at our nearby marketing warehouse. Candidates must reside within the greater Sacramento area. Event travel is not required.

PURPOSE OF THE POSITION

The Marketing Event and Administrative Coordinator supports the Marketing team by managing logistics for SMA America’s industry conferences, trade shows and customer events, organizing the marketing warehouse and its inventory, and providing administrative support to Marketing as business needs shift. This is a 12 month temporary assignment engaged through a third party staffing agency.

PRIMARY DUTIES / RESPONSIBILITIES

Event and trade show coordination

Manage remote logistics for events such as RE+, ACP CLEANPOWER and the Grid Integration Summit, including booth service orders for electrical, carpet and drayage, shipping and receiving coordination, ticket and badge orders, hotel room blocks and catering arrangements.

Maintain and track the calendar of industry conferences, trade shows, customer engagements and business development events.

Research event schedules, venue requirements, deadlines and vendor terms, and bring forward complete information without prompting.

Serve as the primary liaison with event organizers and vendors.

Coordinate customer meetings during conferences, and manage invitation lists, registrations and attendee tracking.

Collateral, shipments and marketing warehouse

Coordinate booth collateral, display and equipment shipments with Marketing and the Sales teams.

Support and organize the marketing warehouse space, including quality control of booth materials and collateral.

Track and maintain inventory levels, and flag reorder needs to Marketing.

Run occasional local errands, such as FedEx drop offs and supply pickups.

Financial and administrative support

Support purchase orders, invoices, budget tracking, billing coordination and expenses related to events.

Track event spend against budget and maintain accurate event records and post event summaries.

Support various marketing administrative tasks as the needs of the business shift.

Other duties as may be required or assigned.

REQUIRED QUALIFICATIONS

At least 3 years of experience coordinating corporate events, conferences, trade shows or similar programs.

Proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint, and with Adobe Acrobat.

Strong organization, attention to detail and the ability to manage multiple deadlines.

Strong written and verbal communication skills in English.

Ability to work independently and as part of a team.

A valid driver’s license and reliable transportation for local errands.

PREFERRED QUALIFICATIONS

Experience with exhibitor logistics, booth service orders and shipping coordination.

Experience with inventory or warehouse organization.

Experience with Concur or a similar travel and expense system.

Experience coordinating vendor contracts and event budgets.

Experience in the renewable energy or technology industries.

PHYSICAL REQUIREMENTS

Ability to lift, carry and move booth materials and inventory weighing up to 50 pounds.

Ability to stand, walk, bend, reach and move about the office and warehouse for extended periods.

Extent of responsibility: Regional.

WE OFFER

Compensation: $28.85 to $36.00 per hour, dependent on experience and qualifications.

Work Model: Hybrid, based in Rocklin, CA, onsite Tuesdays and Thursdays and as needed.

Assignment length: Temporary, 12 months.

Target start date: December 1, 2026.

A collaborative and innovative work environment.

WORK AUTHORIZATION

Applicants must be authorized to work in the United States on a full time basis. SMA America does not offer employment visa sponsorship of any kind.

AI ASSISTED APPLICATION MATERIALS

We welcome candidates who use AI tools to organize or polish their application materials. Your resume and responses must accurately reflect your own experience and be written in your own voice. Applications that include fabricated or exaggerated experience, hidden text or embedded instructions, or prescreen responses that do not reflect your own knowledge may be removed from consideration. We want to hear your story: the work you have done, the results you have delivered and the experience you would bring to SMA.

RECRUITMENT FRAUD NOTICE

All SMA America openings are posted on our official careers page and all recruiter communication comes from an @sma-america.com address. We never request payment, banking information or a Social Security number during the recruitment process. If you are contacted about an SMA America role from a personal email account, or asked for any of the above, please forward the message to HRGeneralmailbox@sma-america.com.