Legal Operations Coordinator

CHAOS Industries was founded in 2022 and has raised a total of $1 billion in funding from leading investors, including 8VC, Accel, and Valor Equity Partners. The company is headquartered in Los Angeles, with offices in Washington, D.C., San Francisco, San Diego, and London. For more information, please visit www.chaosinc.com.

Role Overview:

We're looking for a Legal Operations Coordinator to join our Legal team in Washington, D.C. Reporting to the Head of Legal Operations, you'll be the team's air traffic control: keeping legal requests moving, getting work to the right person, and making sure nothing stalls between intake, approval, and signature.

This is a hands-on role at the center of the Legal team's day-to-day, on a team that's still building. You'll work with a collaborative group to strengthen the processes and tools we've already put in place, and you'll also have the room to build new ones from the ground up. It's a great fit for someone early in their career who likes structure and follow-through, wants to always know where things stand, and is looking for real room to grow.

Responsibilities:

Legal Requests & Triage:

Own the Legal requests queue day to day: log, categorize, and route each incoming request to the right owner

Act as air traffic control for the team, triaging requests by type and urgency and escalating time-sensitive items to the appropriate attorney

Track open requests through completion and send proactive status updates to requesters and Legal team members

Serve as a first point of contact for colleagues on how to engage Legal, pointing them to the right request type or resource

Contract Lifecycle Management (CLM):

Build and maintain workflows in our CLM for intake, routing, approvals, and signature

Administer the platform: manage users and permissions, templates, and metadata, and keep contract records accurate and complete

Troubleshoot user issues and help colleagues navigate the CLM

E-Signature:

Prepare and send e-signature envelopes in Docusign using approved templates and routing orders

Track documents pending signature, follow up with signatories, and resolve routing issues to keep execution on schedule

File fully executed documents in the Legal repository using established naming and filing conventions

E-Billing & Outside Counsel:

Coordinate e-billing routing: direct outside counsel invoices to the right reviewers and approvers and track them through approval

Follow up on overdue approvals and flag billing discrepancies or missing information to the Legal team and Finance

Maintain outside counsel and vendor records, including matter details and billing contacts

Corporate & Entity Management:

Maintain entity records, minute books, and officer and director lists

Track annual reports, franchise taxes, and registered agent renewals so nothing lapses

Help prepare board and stockholder consents and order good standing certificates as needed

Administrative Support:

Maintain the Legal team's document repository, trackers, and shared drives

Help prepare routine reports on request volume, turnaround times, and outside counsel invoices

Keep process documentation and request instructions current as workflows change

Support Legal team and cross-functional initiatives, as a key stakeholder or by managing timelines, action items, and follow-ups

Provide notary services for company documents as needed (if commissioned)

Minimum Requirements:

Bachelor's degree, or an equivalent combination of education and relevant experience

1–4 years of experience in an administrative, coordinator, or legal support role

Highly organized, with strong attention to detail and reliable follow-through across many open items at once

Clear, professional written and verbal communication with colleagues at all levels

Comfortable learning new systems quickly, such as intake/ticketing tools, e-signature platforms, and Microsoft 365

Good judgment on when to escalate, and high discretion handling confidential and commercially sensitive information

Pick-up-the-broom mentality: no job is too big or too small

Preferred Requirements:

Active notary public commission, or willingness to obtain one

Experience CLM platform, Docusign, Onit Unity, or legal intake/ticketing tools

Corporate paralegal experience, or familiarity with entity management tools and state filings

Experience in a legal department, law firm, or aerospace/defense or government contracts environment

Experience at a high-growth or technology company

Why CHAOS?

Health Benefits: Medical, dental, and vision benefits 100% paid for by the company

Additional benefits: 401k (+ 50% company match up to 6% of pay), FSA, HSA, life insurance, and more

Our Perks: Free daily lunch while you're working onsite, fully-stocked kitchen, unlimited PTO, casual dress code

Compensation Components: Competitive base salaries, generous pre-IPO stock option grants, relocation assistance, and (coming soon!) annual bonuses

Team Growth: 500+ employees and counting across 5 global offices

Salary Range: $88,000 - $120,000