HR Admin Manager

How you'll help us achieve it

We're looking for an experienced, resourceful, and highly organized HR Admin Manager to oversee HR administration and ensure compliance with labor and social security regulations in the Democratic Republic of Congo (DRC). You'll take ownership of HR administrative processes, maintain accurate employee records, and ensure that all employment-related documentation and statutory obligations are handled efficiently and on time.

You'll serve as Wave's main point of contact for local labor administration, social security, and retirement authorities, while continuously improving our HR administrative processes to support the company's growth.

In this role, you'll;

Ensure the accuracy, completeness, and confidentiality of employee data in BambooHR, including employee records, leave balances, and other relevant information.

Prepare, review, register, and maintain employment contracts and related documents in accordance with DRC labor laws and regulatory requirements.

Ensure timely registration of new employees and ongoing compliance with health insurance requirements.

Oversee employee registration with the National Social Security Fund (CNSS) and the relevant health insurance and social protection bodies, ensuring accurate and timely submissions and follow-up.

Act as Wave's focal point with labor administration, social security, and retirement authorities, ensuring effective communication and resolution of administrative matters.

Ensure the timely issuance of employment certificates, administrative letters, and other documents requested by Wave employees.

Oversee the accurate recording and tracking of employee leave in BambooHR.

Ensure that physical and digital employee files are complete, properly organized, securely stored, and regularly updated.

Ensure the timely submission of statutory declarations, returns, and other required documentation to the relevant authorities.

Identify opportunities to streamline HR administrative processes, strengthen internal controls, and improve data accuracy and operational efficiency.

Monitor regulatory changes, anticipate compliance risks, and ensure that HR administrative practices remain aligned with local requirements and Wave's internal policies.

Key details

Location: You'll work from our office in Kinshasa and may travel to field locations.

Work authorization in the DRC is required.

This is a permanent position.

Our salaries are competitive and calculated using a transparent formula.

We offer generous health insurance for yourself and your dependents.

We support working parents - we offer generous parental leave policies (26 weeks for mothers and 4 weeks for fathers) and subsidized childcare when you return to work.

We help you live your fullest life now! We subsidize gym memberships and fitness classes.

Airtime reimbursement.

Free food and a beautiful office space.

Requirements

Strong knowledge of the DRC labor laws, social security regulations, and HR administrative requirements.

Advanced or intermediate English proficiency.

Excellent communication skills in French.

At least 5 years of relevant experience in HR administration or any related field, ideally with experience overseeing HR administrative processes.

A bachelor's degree or equivalent qualification in Human Resources, Business Administration, or equivalent.

Strong knowledge of employee registration, employment contracts, statutory declarations, and social security procedures in the DRC.

Proven ability to manage sensitive employee information with discretion and confidentiality.

Excellent organizational, planning, and prioritization skills.

Strong spreadsheet skills and experience using HR information systems, ideally BambooHR.

Demonstrated ability to manage multiple administrative processes, meet deadlines, and ensure compliance with regulatory requirements.

Strong attention to detail, with the ability to identify discrepancies and implement corrective actions.

You might be a good fit if you

Are highly conscious of data accuracy, confidentiality, and employee privacy.

Take ownership of your work and can independently manage HR administrative processes from start to finish.

Are comfortable working under tight deadlines and handling competing priorities without compromising quality.

Are rigorous, detail-oriented, and committed to achieving excellence in everything you do.

Have a strong sense of prioritization and can anticipate administrative needs before they become problems.

Adapt quickly to changing priorities, evolving regulations, and business needs.

Are comfortable working with figures, analyzing data, and maintaining reliable records.

Take initiative, proactively identify risks, and drive projects through to completion.

Are intellectually curious and creative in solving problems, continuously seeking ways to improve processes and operational efficiency.

Enjoy building strong working relationships with employees, internal stakeholders, and external authorities.

Embrace feedback and view challenges and mistakes as opportunities to learn, improve, and grow.