Executive Assistant
The role
As an Executive Assistant (EA), you will provide high-level administrative support to senior executives, helping them manage their time, communications, and strategic priorities. The role combines traditional administrative tasks with project coordination, stakeholder management, and operational support.
Your responsibilities will include:
Executive Support:
Provide day-to-day administrative assistance to the VP of Global Partnerships including scheduling meetings, managing calendars, coordinating travel, and handling expense reports.
Maintain and organize sales documentation, reports, and presentations.
Sales Operations Support:
Assist with updating and maintaining CRM systems (e.g., Salesforce/HubSpot), including data entry, report generation, and pipeline tracking.
Coordinate the preparation of proposals, contracts, and client-facing materials
Support order processing and liaise with finance/operations to ensure accuracy
Team Coordiantion:
Serve as the first point of contact for internal and external stakeholders requiring information or assistance from the Global Partnership Teams
Help coordinate team events, offsites, and client meetings
Ensure smooth onboarding of new team members, including system access, training schedules, and materials
Reporting & Analytics:
Assist in preparing weekly/monthly sales performance reports and dashboards
Track KPIs, team activity, and assist with presentations for leadership
General Support:
Manage communication channels (email, Slack, etc.) for team announcements and updates.
Provide ad-hoc support for projects, events, and strategic initiatives.
We expect you to have:
Prior experience in an administrative, team assistant, or sales support role preferred
Strong organizational skills with excellent attention to detail
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiarity with CRM tools (e.g., Salesforce, HubSpot)
Fluent in English, with excellent professional written and verbal communication skills
Proactive, highly organized, and reliable
Discreet and trustworthy with confidential information
Demonstrates maturity, sound judgment, and emotional intelligence in high-stakes or sensitive situations
Ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced environment
Team-oriented mindset with a proactive, “can-do” and service-oriented attitude.
It will be an added bonus if you have:
4-6 years of supporting VP/SR executives
Experience in a start-up environment
Familiarity with collaboration tools like Confluence, Jira, Slack, and expense/time reporting platforms
Key employee benefits in the US:
Health insurance: 100% company-paid medical, dental, and vision coverage for employees and families.
401(k) plan: Up to 4% company match with immediate vesting.
Parental leave: 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers.
Remote work reimbursement: Up to $85/month for mobile and internet.
Disability & life insurance: Company-paid short-term, long-term and life insurance coverage.
Pay Transparency
We offer competitive compensation and benefits packages. Actual compensation will be determined based on job-related factors, including experience, skills, qualifications, the level at which the candidate is hired, and geographic location, consistent with applicable law.
Base Compensation Range
$109,500—$136,800 USD