Executive Assistant - Freelance Contract

The Team You Will Join

You'll be part of our Executive Assistant team led by Claire, Executive Assistant to the CEO. The team consists of 3 Executive Assistants supporting Mirakl's most senior C-levels. Together, you'll ensure seamless operational support that empowers our executive team to focus on Mirakl's growth and strategic impact.

The team also works closely together to share best practices, learn from one another, and drive projects that improve efficiency, including through the use of AI tools.

What You"ll Do

Executive Support — CRO & CMO

Coordinate and proactively manage executive business calendars (anticipate conflicts, prioritise competing demands, proactively optimize agenda with enough buffers)

Arrange travel end-to-end — flights, hotels, ground transport, visas — and ensure all logistics are in place well in advance of each trip

Prepare and process expense reports for executives when requested, in line with internal policies

Type, revise, edit Linkedin communications

Handle sensitive and confidential information with absolute discretion

Sales & Marketing Team Support

Arrange and coordinate team meetings

Manage and coordinate specific projects in support of the Sales and Marketing teams, for example: client visits in Mirakl HQ in Paris, team building lunches

Aid in purchase management: raise purchase orders, track invoices, and liaise with Finance to ensure timely processing

Liaise with HR, Finance, and IT on behalf of both departments for any operational or administrative requests (Lucca, TravelPerk, Expensya)

Event Planning & Management

Own end-to-end logistics for a wide range of events : internal Sales Kick-Offs (SKOs), QBRs, Mirakl Makers Club, team building activities

Ensure all logistics associated with travel, offsite meetings, and events are fully in place well ahead of each date

Source and negotiate with venues, caterers, AV suppliers, and other vendors; manage event budgets and track spend

Manage attendee registration, invitations, RSVPs, and on-site check-in processes

Coordinate speaker and VIP logistics: preparation materials, rehearsals, and on-site support

What You'll Bring

Experience

3–5+ years of experience as an Executive Assistant, ideally within a fast-growing, international organisation

Proven track record in event planning and management, from intimate team offsites to large-scale conferences

Hands-on experience with expense and purchase management platforms (e.g. Payflows, Expensya)

Skills

Highly organised, with the ability to juggle multiple workstreams and rapidly shifting priorities without losing composure

Proactive and solutions-oriented — you anticipate needs before they become problems

Impeccable discretion when handling sensitive business and personnel information

Genuine curiosity for AI tools, with a drive to leverage them in your day-to-day work

Strong collaborative mindset — a true team player who elevates those around them

Tools Used

Google Suite

Slack

Confluence

TravelPerk

Expensya / Lucca

Dust

Languages

French: Fluent (C2 level required)

English: Fluent (C2 level required)

Our Hiring Process

We warmly encourage you to apply to any of our roles, even if you think you're not an exact match.

Please click the "Apply" button to submit your application — this helps us make the best possible assessment and get back to you as quickly as possible.

Recruiter Intro Call — Get to know each other with Elsa, discuss your background and answer your questions about Mirakl

Hiring Manager Interview — A deep dive into your experience and approach, including a practical case study to showcase how you work

Executive Interviews — Meet the CRO and CMO to assess mutual fit and discuss the role in greater depth