Events Manager, Brand & Communications
About the Role
This Events Manager will support the planning and execution of high-touch creator, press, and executive-facing events at OpenAI. Working under the guidance of the Event Management Lead, this person will own critical workstreams across guest experience, front-of-house operations, vendor coordination, production logistics, and post-event reporting.
The ideal candidate is highly detail-oriented, polished under pressure, and experienced in building white glove experiences for high-profile guests, including creators, media, executives, talent teams, and senior external partners. They should bring excellent judgment, a strong hospitality mindset, and a keen eye for the small details that make an event feel seamless, elevated, and deeply considered.
In this role, you will:
- Manage and execute high-touch creator, press, and executive-facing events from end to end, including workstreams, agency management, registration, guest experience, catering, production logistics, and onsite execution.
- Develop and maintain comprehensive project timelines, tracking all milestones, deliverables, and deadlines to ensure seamless event execution.
- Source, negotiate, and coordinate with vendors, including caterers, AV providers, and creative production teams, ensuring adherence to OpenAI’s standards and compliance requirements.
- Oversee attendee registration, check-in processes, and manage event communications, including pre- and post-event outreach.
- Maintain meticulous financial records, closely monitoring budgets, processing invoices, and reporting on expenditures versus budget targets.
- Collaborate closely with and communicate effectively with internal stakeholders—including design, procurement, and security—to align all event elements with strategic goals and brand guidelines.
- Implement and manage safety and security protocols, prioritizing attendee well-being and compliance with health guidelines.
- Collect, analyze, and report event metrics, attendee feedback, and key learnings to inform future events and measure return on investment.
You might thrive in this role if you:
- Have 7+ years of event production experience, managing end-to-end planning, onsite execution, and post-event analysis.
- Enjoy pushing creative boundaries and excel at leading the guest experience–owning front-of-house operations and vendor coordination for high-profile corporate events.
- Are passionate about OpenAI’s mission and excited about showcasing cutting-edge AI technology through impactful event experiences.
Workplace & Location
This roles is based onsite in San Francisco, occasional travel will be required.