Associate Marketing Coordinator (Irvine, CA)

General Description:

In this entry-level role, the Associate Marketing Coordinator will support administrative office tasks and support the marketing team to build the GuidePoint Security Brand in their assigned region. This team member will be responsible for managing the Irvine, CA office, supporting marketing event logistics, ordering marketing materials and gifts, sending and collecting event contracts, and managing vendor co-marketing activities to support regional sales & marketing objectives. The ideal candidate for this position will be positive, highly collaborative, detail oriented, and comfortable greeting customers and vendors who visit our Southern California office. The candidate must be willing to learn while supporting a dynamic, fast-paced organization.

Roles and Responsibilities:

Oversee day-to-day operations, including coordinating third-party vendors, liaising with building landlords, ordering supplies and restocking food and beverages

Support the scheduling and execution of internal and vendor meetings, serving as the primary liaison to ensure a seamless experience for all participants

Assist regional marketing team members with the creation, distribution, and collection of event contracts, ensuring all deliverables are completed on time

Research, purchase and manage marketing giveaways, fact sheets, brochures, etc.; maintain inventory levels and coordinate shipping logistics

Collaborate with the team to promote events by creating social media graphics, postcards, and flyers using Canva or in partnership with the GPS design team

Coordinate and create pop-up banners or event materials with the regional leads and design team

Maintain registration lists and the event calendar; provide timely updates to the SoCal team on office activities and upcoming events

Provide administrative support to marketing team as needed

Provide onsite support for events when needed

Coordinate, collaborate, build, develop, and maintain relationships with vendors as it relates to events and office activities

Draft and send post-event follow-up communications to attendees, including thank-you messages and relevant resources

Other related duties as needed

Adhere to GuidePoint Security Core Values

Required Experience:

1-2 years' experience working in event marketing in a corporate environment

Marketo, Eventbrite, or related marketing platform experience preferred but not required

Computer skills including a solid understanding of Microsoft Office products, Gmail and Google Cloud

Ability to work in a fast-paced environment

Self-motivated, self-starter with a track record for leading events and the campaigns associated with them

Resourcefulness with a strong ability to problem solve

Strong verbal and written communication skills

Excellent people and relationship-building skills to interact with colleagues, regional teams, and vendor partners

Extremely detail oriented and results driven

Preferred Experience and Education:

Bachelor's Degree preferred

Experience with Salesforce or other CRM software

Office & Travel Requirements:

This role requires working in an office setting 80% of the time. Office Location: Irvine, CA

Up to 10% travel may be required to support larger marketing initiatives

Onsite attendance at all Orange Co./LA events may be required

Physical Requirements:

Lifting boxes/drinks/foods up to 50 pounds

Setting up event booths & signage

Sedentary work

Substantial movement of the wrists, hands, and/or fingers for a minimum of 8 hours a day

Required to have close visual acuity to view computer terminal and/or extensive reading for a minimum of 8 hours a day

Compensation range: $55-$85K DOQ