Associate Director, Study Feasibility & Clinical Partnerships

How This Role Makes a Difference

Reporting to the Sr. Director of Study Feasibility & Clinical Partnerships, the Associate Director and Director of Study Feasibility & Clinical Partnerships provides strategic leadership for protocol and site feasibility across the Care Access Site Network and oversees the end-to-end lifecycle of clinical vendor partnerships that support Care Access objectives. This role is responsible for shaping and advancing feasibility strategy, ensuring robust site evaluation, and driving the identification, sourcing, qualification, onboarding, negotiation, and performance management of key vendors.

In close partnership with cross-functional teams, including Business Development, SSU, Finance, and Site Operation, this position guides data-driven feasibility assessments across the site network, leads cost-effective procurement strategies, strengthens contractual and operational frameworks, ensures regulatory and organizational compliance, and cultivates high-impact, high-performing vendor partnerships that enable successful study execution and organizational growth.

How You'll Make An Impact

Strategic Team Supervision and Development

Provide leadership, supervision, and mentorship to Feasibility Managers and Vendor Acquisition Managers, fostering a collaborative, high-performing team environment.

Promote professional development within the team, including training, coaching, and performance feedback.

Establish and maintain strong, collaborative relationships with internal cross-functional teams and external vendors to ensure alignment, high performance, and seamless study execution.

Contribute to continuous departmental  improvement initiatives, including the development and optimization of tools, databases, processes, and best-practice SOPs to enhance operational efficiency and effectiveness

Clinical Trial Feasibility and Vendor Acquisition and Management Strategy

Analyze and synthesize data from trial sponsors, CROs, and internal cross-functional teams to comprehensively understand study objectives, protocol requirements, and operational needs.

Conduct comprehensive feasibility assessments of study protocols leveraging internal databases, trackers, and dashboards to assess feasibility across the Care Access Site Network, identify appropriate vendor scope, and ensure alignment of feasibility and vendor capabilities with study needs for optimal execution.

Translate feasibility findings into actionable recommendations that guide strategic planning, vendor selection, and resource allocation to support efficient and effective study execution.

Responsible for managing key vendor performance activities and contributing to the delivery of vendor performance management across development operations.

Contribute to the maintenance and application of vendor performance management frameworks, including performance metrics, issue management practices, escalation pathways, and performance improvement approaches.

Prepare and deliver performance analytics and reporting for vendors, translating performance data into actionable insights to support governance discussions and continuous improvement activities.

Provide clear, decision-ready insights and recommendations to internal stakeholders and vendor partners based on analysis of performance data, issue trends, and operational inputs

Proactively identify, escalate, and resolve feasibility- and vendor-related challenges that could impact clinical operations, timelines, or study deliverables.

Cross-Functional Collaboration and Strategic Input

Partner with Business Development, SSU, Finance, Operations, Legal,  and other stakeholders to align feasibility, vendor, and operational strategies with broader organizational objectives.

Serve as a subject matter expert on feasibility and vendor considerations, providing insights and recommendations to support strategic decision-making.

Other Responsibilities

Other duties as assigned based on evolving needs.

The Expertise Required

Strong understanding of clinical protocols, general clinical research processes, start-up workflows, and Good Clinical Practice.

Prior clinical research experience with the ability to discuss protocol clinical aspects with vendors and internal stakeholders.

Excellent interpersonal, written, and verbal communication skills; ability to build relationships across dispersed teams.

High level of professionalism, confidentiality, and sound judgment; able to make evidence-based decisions.

Experience working with site networks, sponsors, and CROs; direct site-based experience strongly valued.

Proven leadership, judgment, and decision-making skills in a fast-paced, matrixed environment.

Ability to manage multiple priorities, competing deadlines, and cross-functional initiatives effectively.

Demonstrated ability to negotiate and ‘sell’ Care Access’s value to vendors, sponsors, and investigators.

Strong project and process management skills with a proactive, solution-oriented mindset.

Analytical mindset with strong attention to detail, problem-solving skills, and ability to anticipate risks.

Proficiency with Google Suite, Microsoft Office Suite, and data tracking for KPIs and vendor performance.

Experience in creating and implementing new processes based on organizational needs.

Certifications/Licenses, Education, and Experience

Minimum Education:

Bachelor’s degree in life sciences, healthcare, nursing, or related field (advanced degree preferred).

Minimum Experience:

At least 10 years of experience in clinical operations, feasibility, vendor management, or clinical trial start-up.

Proven vendor-facing experience within clinical trials, with the ability to engage investigators, site teams, sponsors, and CROs.

Familiarity with feasibility process, contracting workflows, and site activation processes.

Experience in Clinical Project Management is strongly preferred.

Proficiency with feasibility, CTMS, clinical portals, and project tracking tools.

How We Work Together

Location: Remote within the United States. This role requires 100% of work to be performed in a remote office environment.

Travel: This role requires up to 20% travel requirements further explained below. Length of travel will depend upon study requirements, staff needs, and company initiatives. During onboarding and training, additional travel may be required.

Type of travel required: National

Physical demands associated with this position Include: The ability to use keyboards and other computer equipment.

Walking <5%, Standing <5%, and Sitting 90%

The expected pay range for this role is $120,000 - $160,000 USD per year for full time team members.

Benefits & Perks (US Full Time Employees)

Paid Time Off (PTO) and Company Paid Holidays

100% Employer paid medical, dental, and vision insurance plan options

Health Savings Account and Flexible Spending Accounts

Bi-weekly HSA employer contribution

Company paid Short-Term Disability and Long-Term Disability

401(k) Retirement Plan, with Company Match

Mandatory Employer Disclosures

Notice to Illinois applicants: Applicants are not obligated to disclose expunged juvenile records or adjudication, arrest, or conviction.

Notice to Connecticut applicants: Care Access may require applicants to submit to a urinalysis drug test in connection with an application for employment.

Notice to Arizona, Georgia, Indiana, and North Dakota applicants: Care Access complies with applicable laws prohibiting smoking in and around places of employment.

Notice to Massachusetts applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Notice to Rhode Island applicants: Care Access complies with Rhode Island law prohibiting smoking in enclosed areas within places of employment. Care Access is also subject to is subject to Chapters 29–38 of Title 28 of the Rhode Island General Laws.

Notice to Maryland applicants: UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT, OR CONTINUED EMPLOYMENT, THAT AN INDIVIDUAL SUBMIT TO OR TAKE A LIE DETECTOR OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

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