Accounts Payable Associate

POSITION SUMMARY:

The Accounts Payable Associate is responsible for accurately and efficiently processing vendor invoices and payments in a manufacturing environment. This position supports the day-to-day accounts payable function, including invoice entry, three-way matching, vendor account maintenance, payment processing, account reconciliation, and resolution of discrepancies.

The ideal candidate is detail-oriented, organized, analytical, and comfortable working in a high-volume environment with multiple plants, vendors, purchase orders, and general ledger accounts. Experience with J.D. Edwards (JDE) or a similar ERP system is highly preferred.

ESSENTIAL FUNCTIONS:

Process and accurately enter vendor invoices into JDE, ensuring proper coding, approval, and supporting documentation.

Monitor invoices for proper approval and follow up with internal departments when information or approvals are missing.

Review of Travel & Entertainment reimbursement submissions to ensure compliance with Corporate Policy within the Wells Fargo system. Ensure appropriate receipts are attached and meet IRS requirements and ensure appropriate approval signatures are obtained.

Prepare and process scheduled payment batches while ensuring payment accuracy and adherence to established payment terms.

Reconcile vendor statements and investigate outstanding or disputed items.

Assist with month end closing activities and reporting

Process non-PO invoices in accordance with company policies and approval requirements.

Maintain accurate vendor account information and respond to vendor inquiries regarding invoices, payments, and account balances.

Maintain organized electronic and/or physical records in accordance with company policies and audit requirements.

Research and resolve invoice discrepancies, including pricing, quantity, receiving, duplicate invoice, and purchase order issues.

Collaborate with Procurement, Receiving, Operations, Finance, and other departments to resolve invoice and payment issues.

Review invoices for appropriate general ledger account, business unit, cost center, tax treatment, and other required coding.

Ensure prompt and courteous customer service for both internal and external vendors

Performs other duties and special projects as assigned.

COMPETENCIES:

To perform this job successfully, the Accounts Payable Associate must be self-motivated, able to problem solve, detail-oriented, and able to stay on task. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Excellent organization and time management skills.

Must be a self-starter and be able to accomplish a versatile and evolving workload.

Excellent in all forms of communication.

Innovative, problem solver, flexible, and able to juggle multiple priorities.

Self-motivated, with the ability to multi-task, prioritize, and adapt well to change.

Strong analytical and mathematical skills to solve complex payables issues.

Attention to detail with an emphasis on accuracy and quality to minimize risk of errors.

Ability to process a high volume of invoices.

Knowledge of JDE accounting software is preferred. Effectively utilizes JDE, Excel, and other financial systems.

Ability to work independently, as well with vendors and internal partners.

EDUCATION AND EXPERIENCE:

Associate degree in accounting or equivalent from two-year College.

Three to five years of accounts payable, accounting, or related finance experience.

TRAVEL REQUIREMENTS:

None