Accounts Payable Administrator

Position Summary

This role is responsible for supporting the company financial operations by administration of accounts payable, purchase orders, employee expense report auditing, credit card administration and records management primarily for MAM shared services within the assigned capability areas.

What You'll Do

Process vendor invoices end-to-end: receive/verify, match documentation, and store invoices in the AP repository for tracking and auditability

Perform PO matching & support accruals: match invoices to received-status purchase orders and track unprocessed costs for accurate month-end accruals

Run weekly AP payments: process electronic payments (and occasional physical checks) for assigned legal entities per AP schedule

Partner with Treasury on banking activities: manage payment approvals/templates, review AP variance outputs, and support coordinated cash planning and deadline adherence

Maintain accurate vendor subledger records: ensure timely invoice settlement, correct posting, and clean subledger maintenance

Manage AP systems and communications: operate across tools (e.g., Microsoft D365, Concur, Cytric, Rydoo, AMOS and vendor/bank portals) and monitor assigned Outlook inboxes for vendor/internal requests

Handle expense reporting: verify, approve, pay, post, and reconcile expense reports

Administer corporate credit cards: download/share statements, reconcile travel/purchase cards, monitor limits, process card payments, and support cardholder setup and issue resolution across required platforms

Vendor onboarding/compliance & controls: ensure proper vendor account setup (requests/LOB assignment and required tax/banking documents) and follow SOPs for fraud prevention and bank-detail verification

Month-end/reporting support & additional admin duties: complete end-of-month reporting tasks, support audits/tax reporting (e.g., 1099/UK-VAT), participate in meetings (Teams/All Hands/Finance All Hands), assist with onboarding/offboarding and special projects, and provide AP issue research/resolution and backup coverage

What You'll Bring

Education: Undergraduate Degree or relevant certifications

Experience: 4+ years of accounts payable

Computer Skills: Intermediate skills in Microsoft Office Suite Programs and Teams

Preferred: Dynamics 365, Flightdocs, Corridor, Monday

Must have good command of the English language; oral and written

Benefits

Comprehensive medical plan options

HSA/FSA accounts

Dental and vision coverage

6% employer 401(k) match

Fully paid parental leave for all new parents

Generous PTO

Life and disability insurance

Long-term and Short-term disability coverage

AD&D Coverage

Pet Insurance

Employee Assistance Program

Subsided gym membership / plans through Wellhub

Work Authorization / Security Clearance

Employee must be a US citizen

AAP/EEO Statement

This Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

Position Type and Expected Hours of Work

This is a full-time non-exempt position with typical working hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Hours and work shifts may change in accordance with department and business needs. Exempt Employees must have the ability to be on-call and available, as business needs require.

Work Environment

This job operates in an office setting.

Travel

Approximately 5% of travel required for occasional Finance and company events.