Workplace Operations Assistant

The Role

We are currently seeking a Workplace Operations Assistant in our Midtown NYC office to help create a warm, welcoming, and well-run workplace experience. In this role, you will handle day-to-day front desk reception, process administrative requests, and maintain an organized, polished office environment. This is a full time, onsite position required to be in the office 5 days a week.

Addepar takes a market-based approach to pay. A successful candidate’s starting pay will be determined based on the role, job-related skills, experience, qualifications, work location, and market conditions. The range displayed on each job posting reflects the minimum and maximum target base salary for roles in Colorado, California, and New York.

The current range for this role is $40,000 - $62,000 (base salary) + bonus + equity + benefits.

Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Additionally, these ranges reflect the base salary only, and do not include bonus, equity, or benefits.

Applicants must be legally authorized to work in the United States for any employer without requiring current or future visa sponsorship (for example, employment-based visas such as H-1B, F-1/OPT, or similar), and must be authorized to begin work in the U.S. on their first day of employment.

What You’ll Do

Maintain reception desk coverage and assist with visitor management, workplace tickets, and employee requests

Coordinate and support the day-to-day administrative operations of the office

Manage inventory and restocking for all workplace supplies, consumables, and pantry items

Support general office upkeep and maintain a clean, organized, and welcoming environment across all shared spaces

Process incoming and outgoing mail, courier services, and package deliveries

Assist with in-office events, company meetings, catering setups, and culture activities

Coordinate with local vendors as required

Partner with the broader Workplace Operations team to help ensure the office runs smoothly every day

Who You Are

High school diploma required

1–2 years of experience in office administration, workplace operations, front-desk reception, facilities, or corporate hospitality environments

Punctuality and the ability to be in-office five days a week

Have strong attention to detail and notice the little things that make a space feel polished and prepared

Are highly organized and comfortable managing multiple moving pieces at once

Are comfortable using tools like Google Calendar, Slack, visitor management systems, or similar workplace tools

Excellent verbal and written communication skills

Ability to lift up to 25 lbs