Talent Acquisition Coordinator - Contract

At BDA, we’re always looking to strengthen the organization by finding and attracting top talent to our team. Talent Acquisition Partners source, identify, screen, and hire candidates for various roles in the company and ensure a positive candidate experience. In this role, excellent communication and organizational skills, proficiency with applicant tracking systems, and an ability to devise sourcing strategies alongside the Hiring Managers are essential. This role requires excellent interpersonal skills for working closely with others across various departments along with the ability to influence and partner.

Work Location & Schedule

This position will begin as a hybrid contract role.

Preference will be given to candidates located in Troy MI, Atlanta, GA;  or Indianapolis, IN.

If converted to a direct employee, those living within commuting distance of a company office will be expected to follow a hybrid work model of four days onsite and one day remote.

Assignment Details

Compensation: $4,000 per month

40 hours per week

Initial 3+ month contract

Possibility of extension based on business needs and performance

Potential opportunity to convert to a direct-hire employee

Overview

The Talent Partner Coordinator –supports the Talent Acquisition team across recruiting operations, candidate sourcing, interview coordination, and administrative execution. This is a highly versatile role designed to help Talent Partners move searches forward quickly by taking ownership of the detailed, time-sensitive work that supports an effective hiring process.

This individual will assist with  job and interview setup within Greenhouse, interview scheduling, candidate and hiring team communication, data accuracy, and other recruiting activities, including sourcing,  as priorities shift. The ideal person is highly organized, resourceful, comfortable learning new systems and skills quickly, and willing to take initiative rather than waiting for direction.

This role requires someone who can identify what needs to happen next and independently work toward a solution—whether that means building out an interview plan, navigating a senior leader’s calendar, correcting ATS data, finding potential candidates, or jumping into an unexpected Talent Partner need.

We hire all of the roles and areas: Sales/Sales Ops, Business Ops, Finance, Technology, Internationally, and hourly.

Duties and responsibilities

Support Talent Partners throughout the recruiting lifecycle by taking ownership of administrative, operational, sourcing, and coordination activities and being flexible and adaptable as priorities shift often

Build and update interview plans, interview stages, scorecards, interviewer assignments, and other recruiting workflows within Greenhouse while maintaining accurate data within the ATS

Coordinate candidate interviews across hiring managers, interview teams, senior leaders, and executives utilizing effective and timely communication

Proactively work through scheduling conflicts and limited calendar availability to keep interview processes moving

Take ownership of scheduling challenges through resolution rather than relying on Talent Partners to continually intervene or escalate

Learn and apply sourcing strategies, search techniques, and role-specific talent profiles to identify qualified prospective candidates to assist with Sourcing Strategies

Assist with candidate outreach and follow-up activities as needed

Assist with recruiting reports, trackers, pipeline information, and data as needed

Adapt quickly to changing hiring priorities and provide support wherever additional Talent Partner capacity is needed

Look for opportunities to improve administrative and recruiting processes, reduce manual work, and create greater efficiency for the Talent Acquisition team

Provide a high level of service to candidates, hiring managers, and internal partners throughout the hiring process

Additional duties as assigned

Job Skills and Traits

Highly organized with strong attention to detail and data accuracy

Proactive, resourceful approach to problem-solving and can operate in grey areas

Ability to recognize what needs to happen next and take ownership without requiring continual direction

Comfortable working with hiring managers, senior leaders, candidates, and cross-functional partners

Ability to navigate complex calendars and work directly with interviewers to resolve scheduling barriers

Strong written and verbal communication skills

Ability to learn new systems, processes, sourcing techniques, and responsibilities quickly

Strong follow-through and sense of urgency

Candidate-focused and customer-service-oriented mindset

Ability to handle confidential candidate and employee information appropriately

Comfortable working in a fast-paced environment where priorities may shift throughout the day

Willingness to jump in wherever support is needed to keep recruiting processes moving

Qualifications

Minimum 1 year of experience in Talent Acquisition, recruiting coordination, recruiting operations, HR operations, administrative support, executive coordination, or a related role preferred

Experience managing multiple priorities, deadlines, and stakeholders simultaneously

Experience coordinating complex calendars and/or interviews across multiple participants

Experience working within an ATS, HR system, CRM, or similar business technology — ideally Greenhouse preferred

Experience conducting candidate research, talent sourcing, reviewing active applications in high volume, or working with LinkedIn Recruiter preferred

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