Staff Accountant

Role Summary

The Staff Accountant provides financial and accounting support to a healthcare organization, with primary responsibility for accounts payable. The role also encompasses cash reconciliation, payroll and 401(k) accounting, fee-for-service revenue recognition, and tax and audit support.

What You'll Do

Accounts Payable

Review and approve vendor invoices for accuracy and proper coding

Monitor corporate credit card spending and expense reports, and flag exceptions to CME and expense reimbursement policies

Onboard new vendors, including collecting W-9 forms and payment information and verifying all details before account setup

Cash Entries and Bank Reconciliations

Record cash journal entries, including sweeps and transfers between entities

Monitor cash accounts and perform monthly bank reconciliations

Research and resolve reconciling items promptly

Payroll and 401(k) Journal Entries

Post payroll and 401(k) journal entries using the ADP general ledger interface (GLI)

Prepare the monthly payroll analysis and explain month-over-month variances

Tax and Audit

Compile annual audit support documentation as part of testing procedures

Prepare and distribute Forms 1099 based on annual accounts payable spending

Month-End Close

Assist with other month-end close processes as applicable

Prepare financial statements in accordance with GAAP

Own the month-end close handoff by assembling supporting documentation and commentary on variances and performance, providing the finance team with the clarity needed to close efficiently and with confidence

About You

Degree in accounting or finance; CPA preferred

Two years of progressive accounting experience

Experience with an expense management platform

In-depth knowledge of U.S. GAAP

Excellent written and verbal communication skills

Experience with NetSuite, Sage Intacct, or a similar multi-dimensional financial ERP system

Software and Skills

Finance by Paylocity (formerly Airbase): invoice, credit card, and expense management

NetSuite: general ledger and ERP

Microsoft Office: strong proficiency in Excel expected

Claude and Claude Code: AI tools used to streamline analysis, reconciliations, and reporting

Athena EMR: revenue cycle and clinical system data

Palantir Foundry: data platform for reporting and analysis