Scheduling Assistant (Entry Level)

This role will work closely with a Paralegal and Legal Assistant on work pertaining to the litigation of a case. Successful candidates will be responsible for areas including but not limited to the following.

Pay is 21.00 p/h

Responsibilities:

Assist attorneys with scheduling of depositions, doctor conferences, private mediations, and any other requested event.

Coordinate the rescheduling of auto-set Court conferences to avoid time conflicts for each attorney.

Work closely with each attorney’s team to make sure that litigation events are coordinated on a timely basis and documented in each attorney’s calendar/file

Prepare formal Notices for events

Review each attorney’s Court docket to make sure that events are confirmed and on each attorney’s calendar on a timely basis.

Confirm scheduled events with clients.

Send letters to clients in a timely manner to ensure they are aware of upcoming events.

Help with overflow if needed.

Enter new roles in the system

Upload necessary documents to the client’s file

Performs other related duties as assigned to meet the needs of the business.

Qualifications:

High school diploma or GED is required; college preferred

Ability to communicate effectively with clients

Used to adapting in an ever-changing environment and handling multiple priorities

Excellent oral communication with an outgoing personality

Able to multitask and learn quickly

Must thrive in a team environment

Reliable and dependable

Excellent comprehension and critical-thinking skills

Ability to type at least 35 WPM with excellent writing skills while navigating through multiple software applications

Organized

Familiar with Microsoft Office

Prior business/medical scheduling experience is preferred but not a prerequisite.

This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team.

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