Request for Proposal Prequalification of Printing, Branding and Production Service Providers Ethiopia
Procurement Summary
Item Description
Client Girl Effect Ethiopia
Assignment Prequalification of Printing, Branding & Production Service Providers
Procurement Method Open Competitive Procurement
Contract Type Framework Agreement
Framework Period September 2026 – August 2028
Number of Suppliers Multiple suppliers may be appointed
Location Ethiopia
Currency Ethiopian Birr (ETB)
Who We Are
Girl Effect is an international non-profit organisation that creates media, technology and behaviour change programmes that empower adolescent girls and young people to improve their health, education and economic opportunities.
In Ethiopia, Girl Effect delivers programmes through the Yegna youth brand, reaching millions of young people through media, digital platforms, community engagement and research. These programmes require a wide range of professionally produced printing, branding and promotional materials to support programme implementation across Ethiopia
Objective
Girl Effect Ethiopia seeks to establish a roster of qualified printing, branding and production service providers for a two-year Framework Agreement.
Suppliers appointed to the framework may be invited to participate in:
Restricted Requests for Quotations (RFQs)
Mini-competitions
Direct call-off assignments
depending on the nature, value and complexity of future requirements.
Appointment to the framework does not guarantee any minimum volume of work.
Framework Period
The framework agreement shall remain valid for:
September 2026 –August 2028
Girl Effect reserves the right to extend the framework for an additional period, subject to satisfactory performance.
What You’ll Do
The selected suppliers shall be capable of providing one or more of the following services:
A. Programme and Educational Materials
Student Manuals /Facilitator Guides – Booklets - 60 pages
Size: A5 Portrait (unless otherwise specified)
Printing: Full colour (CMYK), double-sided
Inside Pages: 150 GSM white bond paper, glossy
Cover: 300 gsm art card with matte or gloss lamination
Binding: Saddle stitched or perfect bound depending on page count
Finish: Trimmed and neatly finished
Discussion Guides – Flip Charts - 20 pages
Size: A3 Landscape (297 × 420 mm)
Printing: Full colour, double-sided
Paper: 250 gsm art card, glossy
Mounting: White laminated rigid board backing
Type: Self-standing flip chart
Finish: Durable and suitable for repeated use during training sessions
Conversation Card - Flash Cards
Size: A5 or A6 (as specified)
Printing: Full colour, double-sided
Material: 300 gsm art card
Finish: Matte or gloss lamination with rounded corners where required
Fact Sheets - Brochure
Size: A4 or A3 folded
Printing: Full colour, double-sided
Paper: 170 gsm art paper
Finish: Folded and neatly trimmed
B. Information, Education and Communication Materials
Posters
Sizes: A3, A2, A1 or custom sizes
Printing: Full colour, single or double-sided
Paper: 200 gsm art paper
Finish: Matte or gloss finish as required
Flyers
Size: A5 or DL
Printing: Full colour, double-sided
Paper: 150 gsm art paper
Finish: Trimmed and bundled
Leaflets
Size: A4 folded to DL or A5
Printing: Full colour
Paper: 150–170 gsm art paper
Finish: Bi-fold or tri-fold as required
Brochures
Size: A4 folded (Bi-fold or Tri-fold)
Printing: Full colour
Paper: 170 gsm art paper
Finish: Professionally folded
Calendars
Type: Wall or Desk Calendar
Printing: Full colour
Cover: 300 gsm art card
Inside Pages: 170–200 gsm art paper
Binding: Wire binding with hanging hook where applicable
Stickers
Material: Vinyl or self-adhesive paper
Printing: Full colour
Finish: Gloss laminated
Cutting: Die-cut or kiss-cut depending on design
C. Event and Activation Materials
Roll-up Banners
Size: 85 × 200 cm
Material: Premium anti-curl banner material
Printing: Full colour
Includes: Aluminium stand and carrying bag
Backdrops
Material: 440 gsm PVC Flex or fabric
Printing: Full colour
Finish: Hemmed edges with eyelets
Stage Branding
Material: PVC Flex, fabric or foam board depending on requirement
Printing: Full colour
Installation: Where requested
Directional Signage
Material: Foam board, PVC board or Sunboard
Printing: Full colour
Finish: Mounted where applicable
Event Badges
Material: PVC card or laminated art card
Printing: Full colour
Includes: Lanyard where required
Certificates
Size: A4
Printing: Full colour
Paper: 300 gsm ivory or art card
Finish: Matte or gloss finish
D. Branding and Promotional Materials
Branded Notebooks
Size: A5 or A4
Cover: 300 gsm laminated art card or hard cover
Inside Pages: 80 gsm ruled or plain paper
Binding: Spiral or perfect bound
Branded Folders
Size: A4
Material: 350 gsm art card
Finish: Matte or gloss lamination
Features: Business card slot and document pocket
Branded Pens
Plastic or metal body
Single or multi-colour branding
Screen printing or UV printing
Branded Tote Bags
Material: Heavy-duty canvas or cotton
Printing: Screen printing, heat transfer or DTF printing
Colour: As specified
T-Shirts
Material: 100% cotton (180–200 gsm)
Printing: Screen printing, DTF or embroidery
Sizes: Small to XXL
Polo Shirts
Material: Cotton pique (220 gsm)
Branding: Embroidery or high-quality printing
Sizes: Small to XXL
Caps
Material: Cotton twill
Branding: Embroidery or screen printing
Adjustable fastening
Lanyards
Material: Polyester
Printing: Full-colour sublimation
Includes: Metal hook and safety buckle where required
Water Bottles
Material: Aluminium or stainless steel
Branding: UV print, screen print or laser engraving
Mugs
Material: Ceramic
Branding: Sublimation printing
Capacity: Approximately 330 ml
Wristbands
Material: Silicone or fabric
Branding: Printed or embossed logo
Promotional Merchandise
Suppliers should also be able to provide other branded promotional items, including but not limited to umbrellas, key holders, USB drives, notebooks, desk accessories, gift sets, and corporate giveaways.
E. Office and Corporate Materials
Business Cards
Size: 85 × 55 mm
Printing: Full colour, double-sided
Paper: 350 gsm art card
Finish: Matte or gloss lamination
Letterheads
Size: A4
Printing: Full colour
Paper: 100 gsm bond paper
Compliment Slips
Size: DL
Printing: Full colour
Paper: 120 gsm bond paper
Envelopes
Sizes: DL, A5 and A4
Printing: Single or full colour
Paper: 100–120 gsm bond paper
Note: Suppliers should demonstrate capability to print materials in: Amharic, Afan Oromo, Sidamic, Afar, Somali, Tigrinya, English and other Ethiopian languages where required.
Procurement Timelines
Terms of Reference Published: July 29, 2026
Deadline for Proposal Submission: August 20, 2026
Supplier Eligibility Requirements
Interested suppliers must submit:
Company Documentation
Valid Business License
Certificate of Incorporation/Registration
TIN Registration Certificate
VAT Registration Certificate
Valid Tax Clearance Certificate
Company Profile
Technical Capacity
Description of printing facilities
List of printing equipment
List of finishing equipment
Production capacity per day/week
Quality assurance procedures
Relevant Experience
Minimum three years' experience providing printing services
At least three references from similar assignments
Portfolio of completed work
Financial Capacity
Audited financial statements (last two years) or equivalent financial records
Bank reference letter
Proposal Submission Requirements
Technical Proposal
The technical proposal should include:
Company Overview
Company profile
Years in operation
Areas of specialization
Relevant Experience
Similar assignments undertaken
NGO, donor or development sector experience
Production Capacity
Printing technology available
Production capability
Staffing structure
Quality Management
Quality assurance processes
Sample approval procedures
Reprint and defect management processes
Delivery and Logistics
Delivery capability
Geographic coverage
Turnaround times
Sample Submission
Suppliers should submit at least three examples of recently completed print assignments demonstrating:
Colour quality
Binding quality
Finishing quality
Branding execution
Durability
Financial Proposal
The Financial Proposal in Ethiopian shall be submitted separately from the Technical Proposal using the Girl Effect Pricing Schedule.
The Pricing Schedule has been designed to ensure a consistent and comparable evaluation of all submissions. Suppliers are requested to complete all applicable sections of the template and return it in its original Excel format.
The completed pricing schedule should include, where applicable:
Unit rates for all requested printing and production items.
VAT and other applicable taxes.
Delivery and transportation charges.
Installation costs (where applicable).
Minimum order quantities (where applicable).
Standard production lead times.
Bulk order discounts.
Any additional charges or assumptions.
Price validity period.
Where a particular item or service is not offered, suppliers should indicate "Not Applicable (N/A)" within the template rather than deleting rows.
Suppliers should not alter the structure or formulas contained within the pricing schedule unless specifically instructed by Girl Effect.
The completed Financial Proposal template should be submitted together with the Technical Proposal by the submission deadline.
Evaluation Criteria
Relevant Experience 25%
Technical Capacity 25%
Quality Assurance & Samples 20%
Delivery & Logistics Capability 10%
Financial Competitiveness 15%
References 5%
Framework Management
Girl Effect reserves the right to:
Appoint multiple suppliers to the framework.
Allocate suppliers by service category where appropriate.
Conduct restricted RFQs or mini-competitions amongst prequalified suppliers.
Issue direct call-off purchase orders where appropriate.
Review supplier performance annually.
Suspend or remove suppliers based on performance or compliance.
Extend the framework period subject to satisfactory performance.
How To Apply
To apply for this opportunity, please submit a proposal by email with the subject line “Prequalification of Printing, Branding and Production Service Providers – Ethiopia (2026–2028) ” to suppliers@girleffect.org by August 20, 2026. For any questions, please also send them to our suppliers' email address.
Commercial and General Terms
This procurement is intended to establish a non-exclusive framework agreement with multiple suppliers. Appointment to the framework does not guarantee any minimum volume or value of work.
Suppliers are responsible for ensuring compliance with Ethiopian tax legislation. All taxes should be clearly identified in the financial proposal.
All materials developed under any subsequent call-off assignment shall become the property of Girl Effect unless otherwise agreed in writing.
Successful suppliers will be required to comply with Girl Effect's safeguarding policies and may be required to undergo safeguarding checks before contract award.
Girl Effect reserves the right to amend, suspend or cancel this procurement process at any stage and is not liable for any costs incurred by suppliers during the preparation or submission of proposals.