Recruiting Operations Specialist - Contract
About the Team
The Recruiting Systems and Data team sits inside Talent Acquisition Operations at CoreWeave. We own the recruiting tech stack and the data that runs on it: Greenhouse administration, TA analytics and dashboards, the Greenhouse to Workday integration, system access provisioning and recruiting vendor management. Every recruiter, coordinator, hiring manager and interviewer at CoreWeave touches something we built or maintain.
We are hiring a Recruiting Operations Specialist to run the intake and operations layer of the team. You will own our Jira board end to end: triaging incoming requests from recruiters and partners, routing work to the right teammate, keeping requesters updated and closing tickets with clean documentation. You will also take on a slice of the recurring Greenhouse administration, provisioning of access, and working with the team on larger scale projects.
The right person is organized to the point of being a little obsessive, comfortable saying no or not yet to a stakeholder, and energized by making a messy queue predictable. Prior Greenhouse or Jira experience is a big plus, but the core skill is operational discipline in a fast moving recruiting environment.
Key Responsibilities
Own the Recruiting Systems and Data Jira board: triage every incoming request within one business day, assign priority and owner, set expectations with the requester and keep ticket status current through close.
Handle recurring Greenhouse administration tickets: user and permission changes, job and interview plan updates per the approved change process, custom field and template edits, and candidate record cleanup.
Manage system access provisioning and deprovisioning for recruiting tools, including new hire setup, offboarding and periodic access audits.
Maintain and improve the team's internal documentation in Confluence, including request guides, how to articles and the Jira intake form, so stakeholders can find answers before filing a ticket.
Track and report on board health: volume by request type, time to triage, time to resolve and aging tickets. Surface trends and recurring asks to the Senior Manager with a recommendation.
Support data hygiene work in Greenhouse, such as disposition cleanup on closed reqs and audit prep, following the standards the team has set.
Help the team run small projects: build and maintain project trackers, chase action items across stakeholders and prep status updates.
Partner with recruiters, recruiting coordinators and People partners to understand pain points in the request process and propose fixes.
Escalate anything touching Legal, compliance or data privacy to the Senior Manager rather than fielding it directly.
Qualifications
2 or more years in recruiting operations, recruiting coordination, HR operations or a similar operational support role.
Hands on experience managing a ticket queue or intake process in Jira or a comparable tool (ServiceNow, Jira, Asana), including triage, prioritization and status communication.
Working knowledge of an applicant tracking system; Greenhouse strongly preferred.
Clear, concise written communication. Most of this job is written updates to stakeholders who are requesting items that need to be actioned on by our team.
Comfort setting and holding boundaries with stakeholders: redirecting self serve requests, pushing back on scope and explaining why.
Strong attention to detail and a habit of documenting what you do.
Able to manage many small, competing requests at once without dropping any.
Basic spreadsheet skills (filters, pivots, lookups) for tracking and light reporting.
Preferred Skills
Greenhouse administrator experience: permissions, job setup, interview plans, custom fields, reports.
Experience building or maintaining Confluence documentation or an internal knowledge base.
Exposure to Workday or another HRIS, or to ATS to HRIS integrations.
Familiarity with recruiting tools such as Gem, CoderPad, LinkedIn Recruiter or candidate experience platforms.
Experience with Jira automation, Jira Service Management or Google Apps Script.
Experience in a high growth tech company where process is still being built.
Why CoreWeave?
At CoreWeave, we work hard, have fun, and move fast! We're in an exciting stage of hyper growth that you will not want to miss out on. We're not afraid of a little chaos, and we're constantly learning. Our team cares deeply about how we build our product and how we work together, which is represented through our core values:
Be Curious at Your Core
Act Like an Owner
Empower Employees
Deliver Best in Class Client Experiences
Achieve More Together
We support and encourage an entrepreneurial outlook and independent thinking. We foster an environment that encourages collaboration and enables the development of innovative solutions to complex problems. As we get set for takeoff, the organization's growth opportunities are constantly expanding. You will be surrounded by some of the best talent in the industry, who will want to learn from you, too. Come join us!
Compensation
The hourly rate for this contract role is $40 to $50, based on job related knowledge, skills, experience and market location. This is a contract engagement and is not eligible for CoreWeave employee benefits, bonus or equity.