Recruiting Operations Coordinator (Contract)
Position Summary
Antora is seeking a Recruiting Operations Coordinator to join our People Operations team on a contract basis during a period of active process improvement. This role is the operational backbone of our hiring: coordinating complex onsite and virtual interviews, configuring and evolving our Greenhouse ATS (including new AI and MCP integrations), and partnering with People Operations to deliver seamless onboarding and offboarding. Beyond day-to-day coordination, this person will help modernize how recruiting runs at Antora — consolidating our recruitment documentation into an indexed, easy-to-navigate library, keeping interview training compliance on track, and identifying and implementing process improvements across recruiting coordination. The ideal candidate is exceptionally responsive, tenacious in solving hard problems, precise under pressure, and communicates clearly whether over email, Slack, or in person.
Roles & Responsibilities
Interview Coordination & Stakeholder Experience
Accurately schedule and coordinate onsite and virtual interviews, managing complexity from tight deadlines and challenging interviewer and candidate availability
Serve as a primary point of contact for candidates, interviewers, and hiring managers, delivering excellent responsiveness and follow-through at every step
Continuously improve the scheduling workflow to increase speed, reliability, and quality of experience
Greenhouse Administration & Configuration
Configure, test, and deploy changes to Greenhouse to support evolving recruiting processes
Implement and maintain technology integrations, including AI and MCP-based tools, in partnership with recruiters and People Ops
Maintain data integrity, permissions, templates, and automations within the ATS
Process Improvement & Documentation
Identify and implement process improvements across recruiting coordination
Consolidate recruitment documentation into an indexed library that is accessible and easy to navigate
Maintain organized, accurate, and auditable candidate and recruiting records
Onboarding & Offboarding
Partner with the People Operations team to improve and execute onboarding processes for a seamless new hire experience
Support offboarding processes, ensuring tasks are completed accurately and on schedule
Interview Training & Compliance
Coordinate, track, and monitor interview training compliance across the hiring team
Partner with recruiters to keep interviewers current and consistent in their evaluation practices
Key Qualifications
3+ years of recruitment coordination and/or recruitment operations experience
Proven ability to administer and configure Greenhouse ATS (required), including building, testing, and deploying workflow changes
Proven ability to manage high-volume, complex interview scheduling with accuracy under tight timelines
Track record of exceptional responsiveness and follow-through with candidates and internal stakeholders
Demonstrated ability to identify process gaps and implement improvements
Strong written and verbal communication skills across email, Slack, and in-person settings
Tenacious, resourceful problem-solver who collaborates well to solve complex challenges
High degree of discretion and respect for confidentiality
Additional Qualifications Desired
Experience integrating Greenhouse with other systems, or working with AI tools, MCP connectors, or automation platforms in an HR or recruiting context
Experience building or maintaining a documentation library, knowledge base, or shared process repository
Prior involvement in a recruiting process refresh, ATS migration, or systems cleanup
Experience coordinating onboarding/offboarding in an HRIS or onboarding platform
Experience tracking training or certification compliance programs
Background in a fast-growing hardware, manufacturing, or climate/energy company
Work Location: Onsite - San Jose, CA
Salary Range: $40/hr - $48/hr
Salary Basis: Hourly
Please note that the salary range listed above reflects Antora Energy's estimated pay for this position. The actual salary offered will be within the posted range and determined based on several factors including but not limited to a candidate's experiences, credentials and expertise, as they pertain to the position's requirements.
In addition to a competitive base salary, Antora Energy’s Total Rewards program includes equity compensation in the form of stock options, a premium health benefits package with life and disability insurance, a 401K plan with employer contributions, flexible spending accounts, and an industry leading paid-time-off policy that features flexible and inclusive holiday observance, as well as paid volunteer time off.
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