Recruiting Coordinator

About this Role

At Varda Space Industries, we move fast, solve hard problems, and hire people who are built for impact. As our Recruiting Coordinator, you will play a mission-critical role in ensuring every candidate experiences the clarity, precision, and hospitality that define Varda.

You will partner closely with recruiters, hiring managers, engineers, and scientists to keep our hiring engine running smoothly. The ideal candidate is organized, calm under pressure, obsessed with details, and thrives in a high-velocity environment. Most importantly, you care deeply about delivering a candidate experience that reflects the excellence of our team and the ambition of our mission.

Responsibilities

Coordinate and schedule virtual screens and onsite interviews with accuracy and speed.

Serve as a brand ambassador for candidates — own all candidate communication with professionalism, clarity, and warmth.

Deliver a seamless end-to-end candidate experience, ensuring candidates feel informed, respected, and well-supported at every step.

Maintain accurate tracking, notes, and pipeline progress in our ATS (Greenhouse).

Prepare interview agendas, scorecards, materials, and logistics to keep hiring teams aligned and ready.

Partner with recruiters and hiring managers to support structured, efficient, and consistent interview processes.

Anticipate and resolve scheduling conflicts or last-minute changes with a solutions-oriented, calm-under-pressure approach.

Support metrics, reporting, and data integrity initiatives that help us continuously improve our recruiting engine.

Act as a knowledgeable onsite host — welcome candidates, provide workspace tours, and introduce them to Varda's culture and environment.

Support recruiting events and onsite engagements that help build Varda's talent pipeline.

Set up travel logistics for candidates flying in from out of town.

Partner with our Recruiting Ops function to learn and contribute to systems, process documentation, and operational tooling.

Basic Qualifications

Polished, professional, and personable written and verbal communication skills.

Strong organization and attention to detail — you catch the things others miss.

Ability to manage competing priorities in a dynamic and rapidly evolving environment.

Service-driven approach with high emotional intelligence.

Experience working with sensitive information and maintaining confidentiality with discretion.

Bachelor's degree or equivalent experience.

Preferred Skills and Experience

Experience as a Recruiting Coordinator in a fast-paced, high-volume hiring environment.

Startup experience is a plus.

Experience with an Applicant Tracking System; Greenhouse preferred.

Strong proficiency in Microsoft Outlook, including complex multi-party scheduling.

Demonstrated interest in systems thinking, process building, or recruiting operations.

Experience with data, reporting, or metrics — in any context.

Pay Range

Pay range: $31 - $43 per hour

This role is on-site in El Segundo, CA

Leveling and base salary is determined by job-related skills, education level, experience level, and job performance

You will be eligible for incentives in the form of stock options and/or long-term cash awards