Proposal Manager

Description

We are seeking an experienced Proposal Manager to support proposal efforts across a portfolio of federal government opportunities. In this role, you will support the full proposal lifecycle for assigned bids, from RFP release through final submission.

Responsibilities

Proposal Management & Strategy

Manage end-to-end development of federal RFP, RFI, RFQ, and task order responses across civilian and DoD agencies.

Apply established proposal processes, templates, style guides, and best practices aligned with Shipley methodology, and recommend improvements.

Work with capture managers to turn win strategy into clear themes, discriminators, and writing guidance for contributors.

Write and edit key sections, including executive summaries, management volumes, and past performance narratives.

Proposal Coordination

Develop and maintain proposal schedules, outlines, and writing assignments, and hold contributors to milestones.

Lead kickoff meetings, daily stand-ups, and status check-ins with authors, SMEs, and reviewers.

Guide and support proposal coordinators, writers, and desktop publishers on assigned efforts.

Process & Quality Assurance

Organize and facilitate Pink, Red, Gold, and White Glove reviews, and incorporate reviewer feedback efficiently.

Build and maintain a compliance matrix (cross-reference matrix) mapped to all RFP instructions and evaluation criteria.

Make sure every submission is compliant, compelling, and delivered on time with zero defects.

Contribute to and maintain proposal assets, including the corporate library, boilerplate content, past performance repository, and resume bank.

Stakeholder Collaboration

Partner with BD, Capture, Pricing, Contracts, and Technical teams to produce integrated, high-quality responses.

Report proposal status, risks, and lessons learned to capture leads and senior leadership.

Support bid/no-bid discussions and gate reviews with proposal-level input on scope, effort, and schedule.

Requirements

Bachelor’s degree in English, Communications, Business, or a related field.

3+ years of proposal management or proposal development experience.

Working knowledge of the FAR, DFARS, and federal procurement processes.

Proficiency with Shipley or an equivalent proposal development methodology.

Experience running color team reviews and structured proposal review processes.

Strong command of Microsoft Office Suite (Word, PowerPoint, Excel, SharePoint) and proposal management tools (e.g., RFPIO, Loopio, or similar).

Exceptional writing, editing, and communication skills, with meticulous attention to detail.

Ability to manage multiple concurrent proposals and meet tight deadlines.

Nice to Have Skills

APMP Foundation or Practitioner certification.

Experience with GovWin IQ, BGOV, or SAM.gov.

Familiarity with pricing volumes and cost narratives in competitive government proposals.

Experience supporting IDIQ, GWAC, or contract vehicle competitions (e.g., GSA STARS, CIO-SP, SEWP).

Experience with AI-assisted writing tools or proposal automation platforms.

Salary Range

We are committed to offering a competitive salary for this position, with an estimated range of $85k to $115k annually. Please note that this range is intended to provide a general idea of what to expect; however, the final offer may vary based on experience, skills, and other factors. The stated range is not a guarantee and is subject to change.