Payroll Specialist
Thank you for your interest in joining True North DPO.
We’re always excited to connect with passionate, patient-centered professionals who want to make a meaningful impact. If this opportunity aligns with your experience and goals, we encourage you to apply. Our Talent Team will review your application, and if there’s a strong match, we’ll be in touch to discuss next steps.
Job Title: Payroll Specialist
Location: Remote, (Toronto, Ontario – Preferred)
About Us
True North DPO is a doctor-led Dental Partnership Organization with a grosswing network of practices across Southern Ontario. Our mission is to deliver exceptional patient care by empowering doctors and their teams with the resources, training, and technology to succeed.
We are values-driven:
Excellence in everything we do
Compassion for patients and teams
Integrity in our decisions
Collaboration as true partners in growth
Innovation through continuous learning and advanced technologies
As we expand through both organic growth and acquisitions, we are investing in building a technology-enabled organization that leverages data, automation, and AI to drive smarter decisions and operational efficiency across our network.
Position Overview
True North DPO is looking for an experienced and detail-oriented Payroll Specialist to support payroll administration across our growing network of dental practices.
The Payroll Specialist will be responsible for the accurate and timely processing of payroll, maintaining employee payroll records, managing payroll changes, reconciling payroll data, and responding to payroll-related questions from employees and practice leaders.
This is an ideal opportunity for someone who enjoys working independently, takes pride in accuracy, and thrives in a fast-paced, multi-location environment. The successful candidate will be highly organized, responsive, and comfortable managing payroll for multiple practices and employee groups.
Key Responsibilities
Manage and process full-cycle payroll accurately and on schedule for employees across multiple dental practices and corporate functions
Review and validate employee hours, earnings, deductions, vacation pay, bonuses, commissions, and other payroll-related information
Process new hires, terminations, salary and wage changes, leaves of absence, and other employee payroll changes
Maintain accurate and confidential employee payroll records
Review payroll prior to submission and identify and resolve discrepancies
Prepare payroll reconciliations and reports and ensure payroll information aligns with Finance and accounting records
Respond to employee and manager payroll inquiries in a timely, professional, and confidential manner
Prepare and process Records of Employment (ROEs) and other payroll-related documentation
Support year-end payroll activities, including T4 preparation and reconciliation
Ensure compliance with applicable payroll legislation, employment standards, CRA requirements, and company policies
Coordinate with Finance, HR/Talent, Operations, and practice leaders to ensure payroll information is complete and accurate
Assist with payroll-related reporting, audits, reconciliations, and documentation
Identify opportunities to improve payroll processes, controls, accuracy, and efficiency
Support the integration and onboarding of payroll processes for newly acquired practices
Maintain a high level of confidentiality when handling employee and compensation information
Qualifications
3+ years of hands-on payroll experience, ideally within a multi-location or multi-entity organization
Demonstrated experience managing full-cycle payroll
Strong knowledge of Canadian payroll practices, CRA requirements, payroll deductions, taxable benefits, vacation pay, and employment standards
Experience preparing ROEs, T4s, payroll reconciliations, and year-end payroll documentation
Strong proficiency with Microsoft Excel and/or Google Sheets
Excellent attention to detail and a high degree of accuracy
Strong organizational and time-management skills with the ability to meet strict payroll deadlines
Excellent written and verbal communication skills
Strong problem-solving skills and the ability to investigate and resolve payroll discrepancies independently
Ability to handle sensitive and confidential information with professionalism and discretion
Comfortable working independently in a remote environment while collaborating closely with a broader team
Preferred Skills
Payroll Compliance Professional (PCP) designation or working toward a payroll designation is an asset
Experience processing payroll for a multi-location healthcare, dental, retail, or professional services organization
Experience supporting payroll through acquisitions, new locations, or organizational growth
Experience with payroll and HRIS platforms
Experience working with hourly, salaried, and variable compensation structures
Strong understanding of Ontario employment standards and payroll requirements
Compensation
Salary Range: $60,000–$70,000
Compensation is commensurate with experience and skills.
We offer a competitive compensation package and the opportunity to join a growing, entrepreneurial organization where you can have a meaningful impact.
You will work closely with our Finance, Operations, and people teams and have the opportunity to help strengthen and improve payroll processes as True North DPO continues to grow.
If you are a detail-oriented payroll professional who values accuracy, organization, collaboration, and providing excellent support to employees, we would love to hear from you.
Thank you for considering a career with True North DPO.
If this role isn’t the perfect fit, we hope you’ll stay connected. We’re growing quickly, and new opportunities across our network continue to open. We encourage you to check back regularly and follow us for updates as our teams expand.