Payroll Analyst (Remote)

Job Summary:

The Payroll Analyst supports accurate, timely, and compliant US payroll processing by reviewing payroll data, validating timekeeping and employee changes, resolving routine discrepancies, supporting payroll tax, audit, and multi-state termination pay requirements, and serving as backup support during absences or high-volume periods.

The Gig:

Assist with and/or process biweekly payroll accurately and on time in accordance with company policies and all applicable US federal, state, and local requirements.

Review timekeeping, earnings, deductions, direct deposit changes, employee updates, and tax elections.

Review terminations for applicable US state final pay timing, deduction, and documentation requirements.

Support payroll tax withholding, deduction, filing, and reporting activities, including US federal income tax, Social Security, Medicare, FUTA, SUTA, state income tax, local tax, and other statutory payroll requirements.

Research payroll discrepancies, tax variances, missing information, and timecard issues; resolve routine items and escalate as needed.

Respond to employee payroll inquiries related to pay, taxes, deductions, direct deposit, garnishments, and pay statements.

Maintain payroll records and support reporting, reconciliations, audit requests, compliance documentation, and internal controls.

Assist with monthly, quarterly and year-end payroll activities, including payroll reconciliations, taxable wage review, W-2 support, tax notice research, and audit documentation.

Review and prepare escalated off-cycle payroll runs, in a prompt manner as needed.

Serve as backup support for all things payroll during absences or high-volume periods.

What you need to make the cut:

2-4 years of US payroll processing, payroll support required.

Associate’s Degree or higher-level degreed achievement in Accounting, Finance, Human Resources, or a related field preferred.

Working knowledge of US payroll concepts, including gross-to-net calculations, tax withholdings (including federal, state, local, Social Security, Medicare, FUTA, and SUTA), taxable wages, pre- and post-tax deductions, FLSA wage and hour requirements, terminations, garnishments, year-end reporting, and compliance requirements in a multi-state environment.

Familiarity with US multi-state payroll compliance, state and local tax withholding, unemployment tax, reciprocity rules, paid leave programs, and jurisdiction-specific payroll requirements.

Experience supporting monthly, quarterly, and year-end payroll processes, including US Federal W-2 preparation, Federal and State payroll tax reconciliations, taxable wage balancing, and audit documentation.

Strong analytical, reconciliation, reporting, and problem-solving skills.

Experience with payroll, HRIS, or timekeeping systems (Ceridian Dayforce, ADP, or Workday experience preferred).

Ability to handle confidential payroll information with professionalism, accuracy, and discretion.

Strong attention to detail with a high level of accuracy, accountability, and data integrity.

Proficiency in Microsoft Excel.

Excellent communication and customer service skills, with the ability to explain payroll information clearly and professionally.

Ability to manage multiple priorities, meet strict payroll deadlines, and work effectively in a fast-paced environment, and align working hours schedule with Payroll Manager (8am-5pm US CT hours).

The pay range for this position is $20 to $31 per hour (pay to be determined by the applicant’s education, experience, knowledge, skills, abilities, balanced against internal equity and competitive market based geographic ranges).