Palliative Care & Pediatric LVN Intake Coordinator

This full-time position offers competitive pay, generous benefits and a supportive work environment.

We are seeking a Pediatric & Palliative Care LVN Intake Coordinator will provide administrative support to the Palliative Care and Pediatric team. The role serves as the Palliative Care Coordinator in accordance with BTBH organizational policies and procedures and applicable laws and regulations.

Schedule:

Monday - Friday; 8:30am - 5:00pm

Location:

Onsite; Larkspur, CA with occasional coverage to our Sonoma, CA office

By the Bay Health follows all CDPH vaccine requirements for healthcare personnel.

Essential Duties & Responsibilities include (but are not limited to):

Intake & Referral Management

Coordinate and process all new Palliative Care referrals from hospitals, physicians, SNFs, and community partners

Gather and verify required referral documentation, including physician orders, clinical records, demographics, and insurance information

Scheduling & Start of Care Coordination

Schedule Start of Care (SOC) visit in alignment with clinical priority, payer requirements, and staffing availability

Coordinate ongoing visit scheduling in collaboration with clinical leadership and field staff

Clinical Intake Support (LVN Scope)

Conduct initial clinical screening of referrals to support prioritization and safe admission planning

Identify high-risk clinical factors and escalate appropriately

Care Coordination & Communication

Collaborate closely with Palliative Care clinical leadership, admission clinicians, provider relations, and billing teams

Communicate effectively with physicians, hospitals, and facilities regarding referral status and admission timelines

Documentation & Compliance

Maintain accurate, complete, and timely intake and scheduling documentation

Ensure intake workflows align with Medicare, Medi-Cal, and managed care requirements

Education/Experience:

Completion of a Licensed Vocational Nursing Education Program from an accredited school

Minimum of two years of LVN experience preferably with one year experience in an acute care setting.

Experience in a home based care/palliative care/ hospice setting preferred but not required.

Minimum two years’ experience performing clerical duties, preferably in a healthcare setting

Certificates, Licenses, Registrations:

Current Licensed Vocational Nurse certification from the California Board of Vocational Nurse and Psychiatric Technician Examiners.

Pay Range:

$38.65 - $48.40 hourly