Office & People Specialist

Position Summary

As an Office & People Specialist at EarnIn, you will play a pivotal role in shaping and nurturing our company culture while ensuring that our people practices align with our mission and values serving as the local point of contact for the People Partner team in our Bangkok, Thailand location. This position will be a hybrid role based in our Bangkok office, with 2 days on-site per week. This role is perfect for someone who is passionate about people, has a strong understanding of People Experience best practices, loves creating a culture where people know they belong, and thrives in a dynamic, global, mission-driven environment.

What You'll Do

This role blends people support, site operations, and program coordination, making sure the Thailand team has a local point of contact for people programs and topics as well as a thriving office environment to enable people to do great work, and celebrate their accomplishments. You will be a member of the Global People Partnering team, and report to the Head of People & Culture, APAC. This role is ideal for someone who is people-oriented, highly organized, and thrives in a dynamic, growing environment, with the ability to balance execution, judgment, and collaboration.

People Practices Responsibilities

Provide Day1 Local Onboarding for Thailand employees

Overview of local office, access card

Set up schedule for New Hire Onboarding

Assist with local benefits and payroll set up, coordinate with APAC Talent team, and other duties as needed

Deeper understanding of local customs, programs, and policies across APAC

Provide answers to employees on EarnIn programs and procedures for Thailand employees

Local support for global EarnIn People programs

Coordinate with broader People Partner teams

Provide support to local TA efforts as needed - assist with recruiting scheduling, on site candidate and hiring manager assistance as needed

Amplify local culture as well as broader EarnIn culture and values

Provide a local confidential voice for employees in Thailand, coordinating with others on the People Partnering team is as needed

First point of contact for employee relations issues and exit interviews

Help maintain a high bar and drive performance management

Ensure all employees have needed tools and training to ramp up effectively

Coordinate with L&D efforts and training needs

Immigration & Mobility Support

Coordinate with internal teams and external vendors on employee immigration processes (e.g. business travel, relocation, work permits)

Support documentation, tracking, and communication related to immigration processes

Serve as a local liaison for employees navigating immigration-related questions, partnering with Legal and external vendors as needed

Coordinate Visitor Visa Process for broader EarnIn company-wide activities

Office Manager Role & Responsibilities

Manage office site and coordinate with vendors for provisioning, maintenance and procurement of items needed for the site

Track site expenses and procurement with vendor

Coordinate globally with EAs, site leads, FP&A and administrative team for budgeting, best practices

Raise monthly expenses for lunch, supplies, equipment

Vendor Management

For office site (managed office)

Procurement of supplies / swag, manage lunch vendor

New Hires

Onboard new employees

First day onboarding, access cards

Set up welcome activities

POC for existing employees in BKK

International integration for various workstreams that include: people programs, benefits, people compliance, and rhythm of business

Commute, site location needs

IT, reimbursement related queries

Leave and time off questions

Coordinate employee records changes with US team

Plan and facilitate monthly employee events including activities, lunches, corporate visitors, and offsites

Track headcounts, coordinate bookings, budget

Work closely with the Thailand site lead for smooth operations of the site

What We're Looking For

You’ve done this before. You have at least 3+ years of experience in an HR Generalist, HR Manager, People Program Manager or similar role, preferably in a fast-paced, high-growth environment.

Bachelor's degree or equivalent in Human Resources, Business Administration or related field. HR certification (e.g., PHR, SHRM-CP) is a plus.

Strong problem solving, reporting, and analytical skills.

High proficiency in Google Applications, including Google Sheets, Docs, Slides, and GMail. Proficiency in at least one HRIS system. Experience in Workday is a plus.

Strong knowledge of HR best practices, employment law, and compliance, including knowledge of Thailand labor laws and regulations

Familiarity with immigration or mobility coordination/logistics

Excellent written and verbal communication skills in English (site language is English), high EQ and interpersonal skills with a strong ability to build relationships and deliver feedback effectively

Ability to handle sensitive information with confidentiality, sound judgment, and integrity.

Proactive, resourceful, and able to operate independently as needed, with guidance

Passionate about EarnIn’s mission and committed to creating a positive impact through your work. You are proactive, adaptable, and thrive in a collaborative environment.

Demonstrated alignment with EarnIn’s values of customer first, collaboration, and creating impact

You are results-oriented with strong organizational time-management skills.

You use your sense of humor to see the joy in situations. You stay calm and focused under stress, and have a learning mindset.

#LI-Hybrid